Chemical Manufacturing Company | Company Secretary
2 days ago
Job Descriptions – Company Secretary
Job Purpose:
To manage corporate governance, legal compliance, and statutory requirements for the company. The Company Secretary ensures the company’s compliance with the Companies Act, other relevant legislation, and corporate policies, while providing advice to the board of directors and shareholders on governance matters.
Key Responsibilities:
Corporate Governance:
Advise the board of directors on corporate governance practices, legal obligations, and ethical standards.
Ensure proper implementation of board decisions and ensure compliance with corporate governance standards.
Prepare, organize, and attend board and committee meetings, ensuring effective communication and proper documentation.
Maintain the company’s statutory registers and other legal records.
Legal Compliance:
Ensure compliance with the Companies Act and other regulatory requirements.
Submit necessary filings with regulatory authorities such as annual returns, financial statements, etc.
Monitor changes in relevant legislation and the regulatory environment and take appropriate action to ensure ongoing compliance.
Liaise with regulatory bodies (e.g., the Registrar of Companies) to ensure statutory compliance.
Shareholder and Investor Relations:
Act as a primary point of contact for shareholders, investors, and stakeholders.
Organize Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), and ensure compliance with related procedures.
Prepare and distribute notices of meetings, agendas, and minutes to shareholders.
Ensure proper records of shareholder meetings, resolutions, and shareholding registers are maintained.
Board Support and Communication:
Assist in the development of the annual board meeting calendar and ensure that agendas are prepared in advance.
Draft and circulate minutes of board meetings, ensuring that all decisions are accurately recorded.
Provide support to directors in carrying out their duties and responsibilities, ensuring adherence to legal and regulatory obligations.
Statutory Filings and Documentation:
Ensure that all mandatory filings are made within prescribed timelines, including financial statements, returns, and other documents.
Maintain the company's legal and corporate records, including the register of members, directors, and secretaries.
Handle the documentation related to share transfers, allotments, and issuance of shares or debentures.
Compliance with Taxation and Financial Regulations:
Oversee and coordinate the filing of tax returns and ensure compliance with corporate tax regulations.
Liaise with auditors to ensure that financial statements are in compliance with accounting standards and statutory requirements.
Assist in the preparation of the company’s annual report and ensure compliance with financial reporting standards.
Risk Management:
Advise the company on risk management practices and help develop policies and procedures to mitigate potential legal and regulatory risks.
Identify and manage potential legal risks and advise management accordingly.
Corporate Record Keeping:
Maintain all company records in accordance with legal requirements and best practices.
Ensure proper archival and retrieval of corporate documents and information.
Qualifications and Skills:
Education: A degree in law, business, or accounting, with a qualification as a Company Secretary (e.g., ICSI in India, ICSA in the UK).
Experience: At least 3-5 years of experience as a Company Secretary in a corporate or limited company environment.
Knowledge: Thorough knowledge of company law, corporate governance, securities regulations, tax law, and compliance.
Required Skills:
Strong communication and interpersonal skills to interact with board members, regulators, and stakeholders.
Exceptional organizational and time-management skills.
Attention to detail and ability to handle complex legal documentation.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Proficiency in legal and business software.
Personal Attributes:
High integrity and professionalism.
Strong problem-solving skills.
Ability to work independently and as part of a team.
Sound judgment and decision-making skills.
Reporting to:
Board of Directors / Chief Executive Officer (CEO)
Working Conditions:
Full-time position, with the possibility of evening or weekend work during meetings or deadlines.
Based at the company’s headquarters, with occasional travel required.
Job Title: Company Secretary (CS)
Job Location – Parel, Mumbai
Working – 6 Days in a week
CTC Budget – up to 8 LPA
Experience Required – 3-6 Years
Industry – Investment and Manufacturing Company
Interested candidate can fill below mentioned Google form
Regards
Leed HR Services Team
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