Administration Professional

1 month ago

Pune, India Avaloq Full time
Administration Professional - Pune  Company Description

Writing the future. Together. 
Avaloq is a value driven, fast-paced financial technology and services company and we are committed to developing the banking solutions of tomorrow. 
By joining Avaloq, you’ll become a key part of our effort to power the digital transformation of the financial services industry. Our ambition is big and bold – to provide full end-to-end digital solutions by combining our leading efficiency with a flexible, responsible digital user experience. Headquartered in Zurich, Avaloq has over 2,000 employees globally. More information is available at   

 Job Description

Reception Desk and Office Management:

  • Serve as first point of contact for visitors and perform receptionist duties
  • Work alongside the Facility Manager in providing entire office administration functions.
  • Monitor office supplies, place supply orders when necessary.
  • Support the onboarding of new hires and off-boarding of exiting employees.
  • Assist in organising social engagements and team events.
  • Monitor and log office expenses and costs.
  • Coordinate with the transportation vendor to ensure smooth staff transportation services.
  • First-aid and local evacuation assistant and warden.
  • Other ad-hoc administrative duties as assigned.

 

Deputising Local Facility Manager

  • Work with building management and service providers to ensure adequate maintenance of office premises and timely servicing and repair of all office equipment.
  • Manage relationships with the external vendors, including timely payments.
  • Partner with HR, IT and other stakeholders to ensure smooth office operations.

 

Global Real Estate Duties: 

  • Member of the Global Travel Team. Liaise with local travel management companies to coordinate travel arrangements and hotel reservations for international trips of our staff
  • Member of the Global Badge Team. Assist in managing office access for our locations globally.
  • Audit Coordinator: Evidence collection for global controls (e.g. ISAE), 
  • Other ad hoc (technical) support duties for the global real estate team, as assigned
 Qualifications
  • Bachelor’s degree in real estate, facilities management, building technology management, or related field.
  •  1-2 years of relevant work experience
  • Proficient in the use of all Microsoft Office tool, in particular Microsoft Excel
  • Hands-on with a can-do, positive attitude
  • High level of attention and accuracy on detailed work tasks, superb organization skills with ability to prioritize, manage multiple tasks and projects and meet deadlines.
  • Self-motivated with the ability to work independently and as an integral member of the team in Pune as well as in rest of Asia and Europe 
  • Excellent communication and interpersonal skills, with good command of spoken and written English.
 Additional Information

Now let's talk about perks and compensation

Our base salaries are competitive and if you prove to be a superstar, you might even be entitled to an extraordinary achievement reward. Avaloq aims to share its success with all its employees by paying out “Success Share Units” depending on its performance in a given year.

At Avaloq we embrace diversity, we embrace difference. We are whole-heartedly committed to equal employment opportunities and we foster an inclusive culture where everyone’s' contributions are valued and their voices are listened to. We hire, compensate and promote regardless of origin, age, sexual orientation, gender identity or any other fascinating characteristics that make us different. Please note that our job descriptions are intended to be written in an inclusive and gender neutral language.


Don’t be shy – apply
Please only apply online, preferably with pdf documents.

Note to Agencies: All unsolicited résumés will be considered direct applicants and no referral fee will be acknowledged.

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