Manager - PMO - IT- 10

Basic Details: Fill the required information about business, unit, location, position, reports to position and date of updation of JD

BusinessHealth InsuranceUnitAditya Birla Health Insurance Company LtdLocationMumbaiPoornata Position Number of the jobReports to: Poornata Position NumberPoornata Position Title of the jobReports to: Poornata Position TitleFunctionPMOReports to: FunctionPMODepartmentProject ManagementReports to: DepartmentPMODesignation of the EmployeeManager – PMODesignation of the ManagerHead - PMODate of writing/JD Update22-Nov-2022

1) Job Purpose: Write the purpose for which the job exists (in 2-3 lines)

Responsible for end to end Project Management & Project Governance thereby ensuring project delivery as per the expected timelines along with meeting the end objectives of the Project customer.Responsible for the definition & maintenance of project management standards and processSupport the successful delivery of projects undertaken by the organization through effective facilitation, tracking and reportingAssist by advising stakeholders and teams on the best use of project management disciplines and approaches and act as a first point of contact for any project management queries within the organization2) Dimensions:

Mention quantitative or qualitative parameters that are relevant for the job and provide a better understanding of the scope and scale of the job.Experience:7+ years of experience in driving Projects coupled with Insurance industry (preferably) experience. Planning and organizational skills that result in successful implementation and follow through on project-based workExperience of handling both Business and Technology projects.Experience in working with senior leadership team and handling third party vendorsExperience managing people directly, including fostering their growth and developmentQualification:Preferably MBA/Management Degree/Diploma or some equivalent management course.Project Management certification (PMP, Prince2)Excellent communication skills necessary to work with a variety of partners and stakeholders at all levels of the organization.Knowledge of project metrics, including gathering, reporting, trend analysis, creation, and metrics.Proficient in MS Office applications, MS Project, VISIO, Adobe Acrobat Professional

3) Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and external) to the jobholder in the context of the Business/Unit/Function/Department/Section

Job ContextAbility to manage a large multi-faceted project/account/campaign or multiple projects at the same time. Must also be able to manage large scale Projects/Programs as a dedicated PM taking ownership of end to end deliverables as per the needPrepare and present governance dashboards to respective stakeholdersEstablish and maintain a standard set of practices, processes and templates for managing projects consistently and efficiently to reduce project related risk and costsCollect, consolidate and analyze program and project data to support effective decision makingMonitor and report on compliance with established standards to ensure the organization adheres to agreed policies and standardsMajor ChallengesDriving Project prioritization amongst internal stakeholders to ensure alignment to budget and resource availabilityManage internal/external interdependencies and balance competing demands to ensure objectives are deliveredEnsure project and program management processes and systems are efficient and effective whilst aligned to business needs

4) Key Result Areas: Writethe key results expected from the job and the supporting actions for each of these key result areas (For a majority of jobs typically there could be 4- 7 key result areas)

Key Result AreasSupporting ActionsProject GovernanceResponsible for the establishment and management of a project methodology incorporating structures, standards, processes, documentation and reporting which is agile, fits the needs of the project and puts emphasis on the quality of decision making and timely project delivery.Establishes and manages processes supporting the Project Steering Committee, streamlining communications between IT Project Managers and project sponsors and empowering the committee to engage in meaningful and efficient debate of priorities and resource availability.Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and completeMaintain and update the project management framework and disciplines necessary to support a PMOStakeholder ManagementAssist and advise Project Sponsors, BSG (BA) Team and Application teams to the best use of project management disciplines and approaches within a fast-paced, high tech environmentDevelop positive relationships with Project Sponsors, Innovation Managers, and teams to enable the PMO to provide support including facilitation, tracking and reporting on projects, and trainingSupport IT Project Manager managing resource allocation, including adjustments based on emerging business or technical opportunities and challengesAssist with establishing PMO stakeholder management plan and implementation of the communication frameworkAct as a reference point for PMO queries and information and an advocate for best practices in project managementShare lessons learned and best practices across programs, building relationships with stakeholders and brokering relationships at all levelsManage internal assignment of projects among PMO resources thereby ensuring merit based attention and priority is given to respective projectsMember/MarketParticipates in the development of Projects that may consist of a variety of innovation challenges including brand-led innovation, new business creation, new products, and strategic whitespace development.Understand the deliverables of internal and external PMO stakeholders and contribute to success through cooperative and collegial processesContributes to the formulation of approved business plans, operating plans, budgets and capital expenditure requests in line with organizational strategic goals and objectivesFinancial & Risk ManagementTrack and report on project portfolio performance, providing a real-time, comprehensive, and prioritized view of all projectsMonitor Project overhead and capital expenses to ensure achievement of cost efficiency and acting to correct any adverse variances.Contributes to overall organizational profitability by monitoring all areas of Project expenditure and reporting on performance against variations.Assist IT Project Managers incorporate strategies for cost efficiencies within their business case and project designIdentify and Monitor project risks & issues to ensure that appropriate risk mitigation actions/plans are in placeCommunication ManagementContributes to the flow of communication within the team, by actively participating in team meetingsPrepares and submits reports as required by the IT Project Manager.Ensures familiarity and compliance with all organizational policies and processes

5) Relationships: Describe the nature and purpose of most important contacts or relationship (except superior/team members) with individuals, departments, organizations inside and outside of the organization, that job is required to interact with in order to deliver the job objectives

Relationship Type

Frequency

Nature

InternalCEOWeekly (PMO Update)Share key updates on the project under PMO purviewSeek direction on deadlock issues (Eg. Project prioritization)Project Sponsor (CXOs)Steering committee meetings (monthly), Weekly status reporting, Escalations (case to case basis)Facilitate project prioritization based on measurable parametersEscalate especially to resolve stagnant issues, keep informed on project progress, advise and receive instructionsHighlight project risks and recommend appropriate mitigatesProject Champion/Business Lead (All Function depending on nature of the project)Throughout the project lifecycle (weekly)Work in close coordination throughout the lifecycle of the projectSeek expertise and direction for functional specific issues to ensure seamless execution to the maximum possible extentIT Team (BA and IT Project Managers)During project executionDaily tracking on IT related tasks (BA requirement gathering, obtaining vendor estimation, System development, production movement and system Go Live)Testing Team (via Test Manager)During System testing phaseEnsure System test case preparation and ratification from business SMEsEnsure end to end coordination during system testing and bug fixing until final testing sign offProject TeamDuring project executionDefine project scope and objectives to ensure project members (across all concerned functions/departments) understand what is expected of them and what they should expect from one anotherInspire, guide, support and motivate team, provide direction and manage performanceReview the work and proposals of team membersEncourage team to work collaboratively to contribute to achieving the team’s business outcomesExternalAditya Birla Shared Services – Extended Group teamsExecution of related Technology projectsManage dependencies by frequent interactions with the respective teams to ensure appropriate closureVendors/PartnersDuring project executionManage vendor relations and execute a tight governance model to ensure smooth project executionManage risks highlighted by external parties and suggest suitable mitigates for closureDrive vendor accountability during the implementation phaseAudit teamQuarterlyFurnishing required information as the need may arise and ensuring closure of all requisite queries raised

SIGN-OFF: Provide the name of the Manager and the jobholder. Signature needed for the hard copy of the JD. Hard copy to be maintained in the organizational record.

Job HolderReports to – ManagerNamePratik NikamSangita DokeSignature (needed for the hard copy)

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