Personal Assistant to Director

16 hours ago

Jaipur, India Gulmohar Lane Full time

Role Overview:

We are seeking a highly organized, discreet, and efficient Personal Assistant to support the Directors of Gulmohar Lane in managing day-to-day administrative, professional, and coordination tasks. The role requires excellent communication skills, a proactive mindset, and the ability to handle confidential matters with integrity. The PA will support both Directors in a balanced manner, ensuring seamless time and task management, follow-ups, and coordination across business and limited personal functions.

Key Responsibilities:

Administrative Support

  • Manage calendars, schedule appointments, meetings, and calls for both Directors
  • Maintain reminders and to-do lists; follow up on action items and deadlines
  • Draft, review, and organize emails, documents, and presentations
  • Coordinate with internal teams (sales, operations, HR, marketing) for tasks delegated by the Directors

Travel & Logistics

  • Plan and book travel itineraries (flights, hotels, cars) for both domestic and international trips
  • Prepare travel packs with agendas, meetings, and contact details
  • Handle reimbursements and travel-related documentation

Communication & Coordination

  • Liaise with vendors, clients, collaborators, and team members on behalf of both Directors
  • Screen and prioritize incoming messages and calls
  • Coordinate meeting agendas and prepare minutes of meetings when required

Project & Task Follow-ups

  • Maintain a tracker of ongoing projects/tasks assigned by each Director
  • Ensure timely updates, reports, and escalation where necessary
  • Coordinate execution of key tasks related to business events, launches, or personal occasions

Personal & Household Support (Limited)

  • Coordinate personal appointments, family travel, or errands when required
  • Manage invites, RSVPs, and occasional personal correspondence
  • Discreetly assist in managing calendars and routines that may overlap with family/work schedules

Key Attributes:

  • Good written and verbal communication in English and Hindi
  • Tech-savvy (comfortable with Google Workspace, WhatsApp, Zoom, and basic document editing tools)
  • High discretion and trustworthiness in handling sensitive information
  • Strong time management and multitasking abilities
  • A sense of aesthetics and an understanding of design-led businesses is a plus
  • Positive attitude, emotionally intelligent, and well-spoken

Experience & Qualifications:

  • Minimum 2–4 years of experience as an Executive/Personal Assistant
  • Graduation required; a background in business, communication, or administration preferred
  • Experience working with entrepreneurs, founders, or creative professionals is a plus.

Location: Jaipur (with occasional travel or remote coordination as needed)
Reporting to: Directors

Job Type: Full-time

Pay: ₹22, ₹35,000.00 per month

Benefits:

  • Health insurance

Work Location: In person

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