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Tender / Bid Manager

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Navi Mumbai, India Eximius Management Group (EMG) Full time

Key Responsibilities:

Tender & Proposal Management

  • Identify, review, and manage tender opportunities from government and private clients.
  • Prepare and submit complete proposals (technical + commercial) with accurate manpower costing.
  • Ensure timely, compliant, and competitive tender submissions.

Client Relationship & Networking

  • Maintain and expand a network of client contacts in healthcare, education and commercial facility sectors.
  • Meet and visit clients, consultants, and institutions as per business requirements.
  • Act as a single point of contact for pre-bid clarifications, presentations, and negotiations.

Costing & Commercials

  • Prepare detailed costing sheets (wages, statutory compliances like PF, ESIC, bonus, gratuity, training, and uniforms).
  • Suggest competitive pricing strategies in line with market conditions.
  • Review and highlight risks in contracts before submission.

Internal Coordination

  • Coordinate with HR, Operations, Finance, and Legal teams to gather required inputs.
  • Ensure operational feasibility of commitments made in tenders.
  • Support handover of won bids to operations for smooth contract execution.

Market Research & Business Growth

  • Track new tenders and opportunities through portals, client networks, and direct contacts.
  • Monitor competitor activities and pricing trends.
  • Support business development team in identifying new projects and clients

Skills & Competencies:

  • Strong knowledge of facility services industry
  • Good client relationship management and networking skills.
  • Ability to travel and visit clients/sites as per requirement.
  • Excellent communication, presentation, and negotiation skills.
  • Strong Excel, costing, and financial analysis skills.
  • Knowledge of statutory compliance laws (PF, ESIC, labor laws, etc.).

Qualifications & Experience:

  • Graduate in Business/Commerce/Management/Engineering (MBA preferred).
  • Minimum 4 to 7 years of experience in tendering, business development, or client management in the facility management / manpower outsourcing / security & housekeeping industry.
  • Should have an existing network of client contacts (hospitals, schools, malls, institutions).
  • Proven success in winning tenders and client engagement.

KPIs (Performance Indicators):

  • Number of new clients contacted and visited.
  • Tender win ratio and contribution to revenue.
  • Client satisfaction and relationship strength.
  • Timely submission of tenders with zero rejections on compliance.