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Tender / Bid Manager

4 weeks ago

Navi Mumbai, India Eximius Management Group Full time

Interested Candidate can Send CV

Suman Tiwari Chakravarty

Corporate HR Manager

Eximius Management Pvt. Ltd.

(E)  : 

Job Title:

Tender / Bid Manager – Facility Services

Reports To:

Director

Salary:

As per Interview & Management Decision

Date of Joining (DOJ):

Immediate or as per Notice Period

Office Location:

Navi Mumbai - EMG

Role Description

This is a full-time on-site role for a Tender/Bid Manager, located in Navi Mumbai. The Tender/Bid Manager will be responsible for managing the entire bid process to ensure that bids are completed on-time and meet the company's requirements. Key responsibilities include coordinating with various departments to gather necessary information, developing bid strategies, drafting, and reviewing proposals, ensuring adherence to legal and regulatory requirements, and maintaining a database of all submitted bids. The Tender/Bid Manager will also identify potential business opportunities and ensure that the company's proposals are competitive and stand out in the market.

Key Responsibilities:

Tender & Proposal Management

  • Identify, review, and manage tender opportunities from government and private clients.
  • Prepare and submit complete proposals (technical + commercial) with accurate manpower costing.
  • Ensure timely, compliant, and competitive tender submissions.

Client Relationship & Networking

  • Maintain and expand a network of client contacts in 
    healthcare, education, and commercial facility sectors
    .
  • Meet and visit clients, consultants, and institutions as per business requirements.
  • Act as a single point of contact for pre-bid clarifications, presentations, and negotiations.

Costing & Commercials

  • Prepare 
    detailed costing sheets
     (wages, statutory compliances like PF, ESIC, bonus, gratuity, training, and uniforms).
  • Suggest competitive pricing strategies in line with market conditions.
  • Review and highlight risks in contracts before submission.

Internal Coordination

  • Coordinate with 
    HR, Operations, Finance, and Legal
     teams to gather required inputs.
  • Ensure operational feasibility of commitments made in tenders.
  • Support handover of won bids to operations for smooth contract execution.

Market Research & Business Growth

  • Track new tenders and opportunities through portals, client networks, and direct contacts.
  • Monitor competitor activities and pricing trends.
  • Support business development team in identifying new projects and clients

Skills & Competencies:

  • Strong knowledge of 
    facility services industry
  • Good 
    client relationship management and networking skills
    .
  • Ability to travel and visit clients/sites as per requirement.
  • Excellent communication, presentation, and negotiation skills.
  • Strong 
    Excel, costing, and financial analysis
     skills.
  • Knowledge of 
    statutory compliance laws
     (PF, ESIC, labor laws, etc.).

Qualifications & Experience

  • Graduate in 
    Business/Commerce/Management/Engineering
     (MBA preferred).
  • Minimum 
    4–7 years of experience
     in tendering, business development, or client management in the 
    facility management / manpower outsourcing / security & housekeeping industry
    .
  • Should have an existing 
    network of client contacts
     (hospitals, schools, malls, institutions).
  • Proven success in 
    winning tenders and client engagement
    .

KPIs (Performance Indicators):

  • Number of new clients contacted and visited.
  • Tender win ratio and contribution to revenue.
  • Client satisfaction and relationship strength.
  • Timely submission of tenders with zero rejections on compliance.