Tender Executive

3 weeks ago

Navi Mumbai, India Sahyadhri Logistics Full time

Job Profile: Tender Executive

A Tender Executive is responsible for managing the complete tendering process from identifying relevant tender opportunities to preparing and submitting competitive bids within deadlines. The role involves reviewing tender documents, coordinating with various internal departments for technical and financial inputs, ensuring compliance with all requirements, and maintaining accurate documentation. The Tender Executive also monitors tender portals, attends pre-bid meetings, follows up on submissions, and maintains a database of bids and outcomes. Strong attention to detail, time management, and communication skills are essential to ensure timely, compliant, and winning submissions.

ROLE AND RESPONSIBILITIES :

*Identify and track relevant tenders through online portals and other sources.
*Review tender documents, eligibility criteria, and submission requirements.
*Coordinate with internal teams (operations, finance, legal, sales) for technical and commercial inputs.

*Prepare, compile, and submit tender documents within deadlines.

*Ensure all bids meet compliance, quality, and formatting standards

*Maintain a record of all submitted tenders, bid status, and outcomes.

*Attend pre-bid meetings, seek clarifications, and liaise with clients when needed.

*Monitor industry trends and competitor bidding strategies.

*Support post-tender activities such as negotiations and contract finalization.

MAJOR JOB RESPONSIBILITY :
* to organize and harness the efforts of all involved departments relating to tendering/bidding activities and contract review.
* to assist marketing department in cultivating good relationships with existing and potential associate/customers.
* to vet through incoming tenders and to note down tender due date, project start and end date.
* to collate tender information and references from various sources such as online search engines, industry and market intelligence date etc., which are needed for submission
* tracking of all tender results and comparative analysis of all live tender and contract awarded to be shared with HOD/management
* daily/weekly reports to be shared with HOD and management on the running tenders hygiene and new tender documentation updates
* support to all other departments with tender-related issues
* maintain accurate records.

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