Personal Assistant

Found in: Whatjobs IN C2 - 2 weeks ago

bangalore, India Frigus Technology Pvt Ltd Full time

Company Name: My Sankalp Dream Nest

Salary: Negotiable as per market standards

Location: UB city Bangalore

Job Title: Personal Assistant


Job Summary:

We are seeking an experienced Personal Assistant to provide administrative and personal support to our executive team. The successful candidate will be highly organized, detail-oriented, and able to prioritize tasks effectively. They should have excellent written and verbal communication skills and be proficient in computer applications.


Responsibilities:

Manage the executive team's calendars, including scheduling meetings and appointments, and coordinating travel arrangements

Screen and direct phone calls and emails, responding to inquiries and providing information as necessary

Prepare reports, presentations, and other documents as required by the executive team

Perform general office duties, such as filing, photocopying, and maintaining records

Act as a liaison between the executive team and other departments, external partners, and clients

Handle personal errands and tasks for the executive team, such as booking appointments, making reservations, and running errands

Conduct research and gather information for various projects and initiatives

Attend meetings and take notes as required, and follow up on action items

Manage executive's social media accounts and online presence

As a personal assistant, some essential skills to have include:

  • Communication: The ability to communicate effectively and efficiently is crucial for any personal assistant. This includes being able to listen actively, speak clearly, and write concisely.
  • Time Management: As a personal assistant, you will be managing your employer's schedule and ensuring that they are on time for appointments and meetings. You should be able to prioritize tasks, manage deadlines and handle multiple tasks simultaneously.
  • Organization: You will need to maintain an organized workspace, keep track of important documents, and manage your employer's contacts, emails, and other administrative tasks.
  • Problem-solving: A personal assistant should be able to think critically, assess situations, and find solutions to problems that arise.
  • Attention to Detail: As a personal assistant, you will need to be meticulous about details, ensuring that nothing is overlooked and all tasks are completed to a high standard.
  • Discretion: Personal assistants are often privy to sensitive information about their employer's personal and professional life. You must be discreet and maintain confidentiality at all times.
  • Technical Skills: Personal assistants may need to use various software and tools to manage tasks and communicate with others. Being proficient in these tools is essential.
  • Interpersonal Skills: As a personal assistant, you will need to interact with people from different backgrounds, including clients, colleagues, and vendors. Strong interpersonal skills, including empathy, diplomacy, and tact, are important.
  • Flexibility: Personal assistants often work in dynamic and fast-paced environments, and they may be required to work outside of normal business hours or handle unexpected situations.
  • Adaptability: As a personal assistant, you will be working with different employers and may need to adapt to their individual preferences and working styles.


Requirements:

Bachelor's degree in Business Administration, Communications, or a related field

Minimum of 3 years of experience as a Personal Assistant or Executive Assistant

Excellent written and verbal communication skills

Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively

Ability to work independently and as part of a team in a fast-paced environment

Proficient in Microsoft Office and other relevant software

High level of discretion and confidentiality

Flexible schedule and availability to work outside regular business hours if necessary


If you meet the above requirements and are passionate about providing administrative and personal support to executives, we encourage you to apply for this exciting opportunity.


Contact Information:




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