Executive Assistant To CEO cum admin

2 weeks ago

Delhi, India Greenscape Eco Management Full time

Executive Assistant/ Personal secretary 3-7 Years of experience

Key Responsibilities
A. Administrative Support

  • Managing the employers schedule and calendar, including meetings, appointments, and events.
  • Organizing travel arrangements (flights, hotels, itineraries, visas, etc.).
  • Preparing documents, reports, and presentations as required.
  • Filing and maintaining both digital and physical records.

B. Communication Management

  • Screening and answering phone calls, emails, and messages.
  • Drafting, proofreading, and sending correspondence on behalf of the employer.
  • Liaising with internal staff, clients, and external partners professionally.

C. Meeting Coordination

  • Scheduling and confirming meetings.
  • Preparing agendas and ensuring required documents are ready.
  • Taking minutes during meetings and following up on action points.

D. Confidential & Personal Assistance

  • Handling confidential documents and sensitive information discreetly.
  • Managing some personal errands, reservations, or special arrangements when required.

E. Office & Task Management

  • Coordinating with vendors, suppliers, and service providers.
  • Monitoring deadlines and ensuring tasks are completed on time.
  • Managing petty cash and expense records (if required).

3. Skills & Competencies

  • Organizational skills ability to priorities and multitask.
  • Excellent communication skills verbal and written.
  • Time management keeping the employer on schedule.
  • Confidentiality handling sensitive information with discretion.
  • Technical proficiency MS Office, email tools, scheduling software.
  • Attention to detail ensuring accuracy in documents and arrangements.

4. Reporting Structure

  • Reports directly to the employer (Managing Director, CEO, or senior leader).
  • May supervise a junior assistant or coordinate with administrative staff.

Required Qualifications

  • Bachelors degree in business administration, commerce, or any relevant field (optional but preferred).
  • Professional experience in administration, executive assistance, or secretarial work.
  • Short-hand or speed-typing skills can be an added advantage.

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