Executive Assistant to Managing Director

5 days ago


India Karwaan International Air Services Full time

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be adept at managing multiple priorities, demonstrating exceptional attention to detail, and maintaining confidentiality.

Key Responsibilities:

  • Provide sophisticated calendar management for the CEO, prioritizing inquiries and requests.
  • Anticipate and address conflicts; make recommendations to ensure smooth daily engagements.
  • Assist with a variety of administrative tasks, including special projects, document creation, and report preparation.
  • Collect and prepare information for meetings; manage correspondence and maintain contact lists.
  • ⁠Make travel arrangements and manage expense and mileage reports.
  • Keep the CEO informed of upcoming commitments and responsibilities; follow up appropriately.
  • Act as a "barometer," understanding the business environment and anticipating the CEO's needs for meetings, conferences, etc.
  • Ensure smooth and efficient communication between the CEO and staff.
  • Coordinate outreach activities with the Executive Team and manage follow-ups to cultivate ongoing relationships.
  • Handle phone calls and inquiries on behalf of the CEO.

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