
Purchase Manager
2 days ago
Job Summary:
We are seeking a dynamic and detail-oriented Purchase Manager to oversee and manage our end-to-end procurement activities. The ideal candidate will have strong multitasking abilities, excellent negotiation skills, selection and sourcing of creative corporate gifting ideas and items, and a firm grasp on documentation.
This role involves coordinating with multiple internal departments to ensure timely, cost-effective, and quality procurement, while supporting operational excellence and maintaining regulatory standards.
Key Responsibilities:
- Manage and execute daily domestic purchasing activities for both office and manufacturing requirements.
- Review and process purchase requisitions into Purchase Orders (POs), ensuring timely and accurate execution.
- Track pending POs/work orders to ensure on-time delivery and address delays proactively.
- Maintain accurate records of pending purchase requisitions,goods ordered and received, ensuring consistency with invoices and delivery notes.
- Process material invoices and liaise with the Accounts department for smooth and timely payments.
- Ensure all procured items comply with quality standards and specifications.
- Monitor and review capital purchases to align with operational needs and budget.
- Managing third party manufacturing vendor, their demand identification, purchase orders placement, arrangement of raw material/packing material etc.
- Source and evaluate new vendors, negotiate competitive quotes, and build long-term supplier relationships.
- Identification and arrangement of various packaging material as per company needs.
- Arrangement of several marketing and sales printing materials.
- Arrange and manage office stationery and consumables procurement.
- Evaluate vendor performance based on quality, timeliness, compliance, and cost-effectiveness.
- Develop and implement efficient purchasing strategies aligned with business goals.
- Manage preventive maintenance and servicing schedules for office and plant equipment/machinery.
- Handle certification and calibration processes for instruments such as weighing scales and fire extinguishers.
- Maintain supplier databases, purchase records, Tax Invoices, E-way bills, and all relevant documentation for audit and compliance.
- Collaborate with marketing and technical teams for corporate gifting requirements, from ideation to delivery.
- Creatively explore, propose, and execute gift concepts that align with brand image and client engagement.
- Coordinate with gift vendors from sample development through to final delivery, ensuring approved quality.
- Ensure proper documentation and compliance from purchase initiation through to vendor payment.
- Proactively work to streamline and enhance procurement processes and systems.
Candidate Profile:
- Experience: Minimum 7-9 years in a purchasing/procurement role, preferably within the pharmaceutical, chemical, or manufacturing sectors.
- Education: Bachelor's degree in Supply Chain, Commerce, or related field. A post-graduate diploma or certification in Materials Management/Supply Chain is an advantage.
Skills & Competencies:
Excellent multitasking and time management skills.
- Strong communication and interpersonal abilities to engage with internal customers (marketing, accounts, production, etc.).
- Creative mindset with the ability to generate innovative and brand-aligned gifting ideas.
- Meticulous in documentation and record-keeping, ensuring audit-readiness at all times.
- Proficiency in MS Office, ERP systems (like SAP, Tally, or similar).
- In-depth understanding of taxation (GST), E-way bill, vendor compliance, and procurement-related regulatory requirements.
Preferred Qualities:
- Self starter
- Long term commitment
- Highly organized and process-oriented.
- Strong sense of ownership and accountability.
- Ability to work under pressure in a fast-paced environment.
- Creative flair combined with a commercial mindset.
- Sound judgment and decision-making capability.
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