Company Secretary

3 weeks ago

Vadodara, India CIEL HR Full time

Education: Qualified Company Secretary (Member of ICSI) with Law degree (LLB).

  • Experience: 5-7 years of experience in company secretarial functions, with at least 5 years in a listed company
  • Strong knowledge of SEBI, Companies Act, FEMA, and Secretarial Standards (SS-1 and SS-2)

Statutory & Regulatory Compliance

  • Ensure compliance with the Companies Act, 2013, SEBI LODR, Securities Contracts Regulation, and Listing Agreement.
  • Maintain statutory registers and records.
  • File necessary returns and reports with ROC, SEBI, Stock Exchanges (NSE/BSE), and other regulators in a timely manner.

2. Board & Committee Management

  • Organize and manage Board Meetings, AGMs, EGMs, and Committee Meetings (Audit, Nomination & Remuneration, CSR, etc.).
  • Prepare agendas, board packs, notices, and detailed minutes as per legal standards.
  • Ensure directors disclosures and declarations are up to date.

3. Corporate Governance

  • Advise the board on good governance practices, board evaluation, and compliance with corporate governance norms.
  • Monitor changes in relevant legislation and ensure the company is prepared for compliance.

4. Stock Exchange & SEBI Disclosures

  • Handle timely disclosure of material events to stock exchanges.
  • Ensure compliance with the SEBI (PIT) Regulations, SAST, LODR, Insider Trading Policy, and Code of Conduct.
  • Monitor insider trading norms and manage the trading window.

5. Secretarial Audit & Annual Reports

  • Coordinate with Secretarial Auditors and ensure smooth completion of Secretarial Audit and compliance with Form MR-3.
  • Prepare the Annual Report, including Directors' Report, Corporate Governance Report, and MGT-9.

6. Shareholder & Stakeholder Management

  • Act as liaison between shareholders and the company.
  • Address investor grievances, oversee RTA coordination, dividend distribution, and share transfers.
  • Support investor relations and handle queries from institutional investors or analysts if needed.

7. Legal Support & Recordkeeping

  • Support the legal department in drafting/vetting agreements, contracts, and legal opinions.

Maintain all statutory records and company policies

Interested candidates can share cvs

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