Company Secretary

4 days ago

Vadodara Gujarat, India Matrix Comsec Full time

We have an excellent job opportunity for the position **Company Secretary**at our organization **Matrix ComSec based at Vadodara, Gujarat.** Please find below the job description and company details for your reference.

**Company Overview**

We aspire to be the world leader in innovative telecom and security solutions by offering cutting-edge, high-performance telecom and security solutions to business customers.

**Role Overview**

The Company Secretary is pivotal in safeguarding legal and regulatory compliance, strengthening corporate governance, and advising the Board and senior leadership.

**Key Responsibilities**

**1. Corporate Governance & Board Support**
- Coordinate and manage Board of Directors’ meetings, Committee meetings, AGMs/EGMs—preparing notices, agendas, minutes, and follow-ups.
- Advise the CFO on legal and statutory obligations, corporate governance best practices, and strategic decisions.
- Organize stakeholder communication and ensure the proper execution of Board directives.

**2. Regulatory Compliance & Legal Filings**
- Maintain statutory registers (e.g., members, directors, charges); file annual returns, forms, and resolutions with MCA, ROC, and other authorities.
- Monitor and ensure compliance with the Companies Act, 2013.
- Undertake secretarial audits to verify adherence to statutory and governance requirements.

**3. Compliance Oversight & Risk Management**
- Draft and manage the annual compliance calendar, internal checklists, and process documentation.
- Identify compliance risks, undertake periodic compliance testing, and follow up on remediation measures.
- Timely escalation of any significant compliance breaches to the Board or the appropriate committee.

**Qualifications & Competencies**
- Commerce Graduate/ Law Graduate, Qualified **Company Secretary**:

- Proven experience in compliance, secretarial practice, corporate governance, and legal frameworks.
- Exceptional organizational, communication, analytical, and drafting skills.
- High integrity, professional ethics, and the ability to maintain stakeholder confidence.
- Proficiency in regulatory portals (e.g., MCA, ROC, SEBI), and digital governance tools.

**Reporting & Stakeholder Engagement**
- Reports directly to the CFO.
- Coordinates closely with Finance, Legal, HR, RTA, internal auditors, and external advisors.

**Location**:Makarpura GIDC, Vadodara

**Experience**:

- Company Secretary / Articleship: 1 year (required)

**Location**:

- Vadodara, Gujarat (required)

Work Location: In person

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