Company Secretary

**Required Experience : 1 to 4 Years**

The Company Secretary is responsible for ensuring that the company complies with standard financial and legal practice and maintains high standards of corporate governance. The Company Secretary plays a vital role in the administration of the company, ensuring compliance with statutory and regulatory requirements, and implementing decisions made by the Board of Directors.

**Key Responsibilities**:

- **Board Support and Governance**:

- Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
- Ensure the proper recording of minutes of board meetings, committee meetings, and AGMs.
- Provide legal, financial, and/or strategic advice during and outside of meetings.
- Keep the board and committee members informed of their legal responsibilities and ensure compliance with corporate governance and other statutory requirements.
- **Compliance**:

- Ensure the company complies with relevant legislation and regulation, including the Companies Act, stock exchange requirements, and other statutory obligations.
- Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
- Ensure that policies are kept up to date and approved by the board when necessary.
- **Records Management**:

- Maintain statutory books, including registers of members, directors, and secretaries.
- Deal with correspondence, collate information, write reports, and ensure decisions made are communicated to the relevant company stakeholders.
- Ensure the safe custody of the company seal, and ensure that it is used correctly and the proper authority obtained.
- **Liaison and Communication**:

- Liaise with external regulators and advisers, such as lawyers and auditors.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Act as the first point of contact for shareholders, ensuring that they receive the necessary information and support.
- **Financial and Administrative Duties**:

- Oversee the administration of employee benefits, such as pensions and insurance.
- Manage and maintain company records, including those required for audit purposes.
- Handle any ad hoc requests or tasks that might arise concerning corporate secretarial functions.
- **Strategic Input**:

- Participate in developing the company's strategic plans and provide insights on governance-related aspects.
- Ensure that the company’s policies and practices reflect the latest corporate governance standards and align with the company’s objectives.

**Skills and Qualifications**:

- **Educational Background**:

- Professional certification, such as Chartered Secretary (ICSA).
- **Experience**:

- Proven experience as a Company Secretary or in a similar governance role.
- Experience in dealing with regulators and stock exchanges.
- **Skills**:

- Strong understanding of corporate law and governance.
- Excellent organizational and time management skills.
- Ability to work under pressure and meet tight deadlines.
- Exceptional communication and interpersonal skills.
- High level of attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- **Technical Proficiency**:

- Proficient in Microsoft Office Suite.
- Familiarity with company secretarial software.

**Working Conditions**:

- The position may require extended hours during peak periods, such as AGM seasons or during the preparation of key reports.
- May involve occasional travel to attend meetings and training sessions.

Work Location: In person