Manager Secretarial

4 weeks ago

Pune, India Tech Mahindra Full time

Job will entail handling the secretarial functions for listed and unlisted companies in the Tech Mahindra group inter alia including:

  1. Duplicate/Transfer/Transmission of shares/Unclaimed shares, Coordinate with SEBI/ROC/Regional Director/Ministry of Corporate Affairs, IEPF Authority
  2. Policy review and timely updating the policies in line with the regulatory framework;
  3. Designing and monitoring corporate action projects – mergers, fund raising, buy-back, acquisitions;
  4. Managing the activities related to Postal Ballot;

Insider Trading Regulation Compliance & trainings and awareness;

Investors Servicing and Grievance Handling including IEPF and Shareholder legal cases;

Liaisoning with Share Transfer Agent for Investor matters/IEPF/matters/KYC/ Corporate actions such as Split of shares dividend distribution, buyback, Issuance of FCCBs/GDRs, etc.

Procedural Aspects/ Secretarial practices relating to Related Party Transactions, Inter-Corporate loans / Guarantees / Investment

Arrangements and participating in Annual/Extra-ordinary & General Meetings.

Participation in Digitization of key secretarial matters, Monthly dashboard covering key updates for the function, Newsletter on regulatory and business update

Investor relations – Liaisoning with Foreign marquee investors and their legal advisors, RTA and shareholders

Handling overseas branch and subsidiary compliances

  1. Drafting, review and quality control of Board/Committee documentation – Agenda, minutes, forms etc
  2. Managing pre and post matters for smooth conduct of the Board, Committee & General Meetings
  3. Managing Annual Report drafting and issuance process;
  4. Independently handling filings with statutory authorities viz. Stock exchanges, SEBI, ROC, NCLT etc.

Issuance of POA/cancellation of POA


No. of years of experience:

8 to 10 years post qualification (out of which last 5 years should have been in Listed entity)

Qualification :

Member of Institute of Company secretaries of India; LLB will be added strength.

Expertise :

Excellent Knowledge of:

  1. Companies Act, 2013 & Its Rules, Secretarial Standards;
  2. SEBI Listing, ESOPs, Insider trading, and other Regulations;
  3. IEPF Rules, Investor relations ;
  4. Handling investors and shareholder grievances and compliances
  5. Laws and compliances of branches internationally
  6. Fillings with various statutory authorities like Stock Exchange/SEBI/ROC.

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