Executive Assistant to Managing Director

2 weeks ago


tamil nadu, India Aurolab Full time
About Aurolab:
Aurolab, based in southern India, is an integral part of the Aravind Eye Care System. We manufacture a wide range of high-quality ophthalmic consumables such as Intraocular Lenses, Surgical sutures, Pharmaceutical products, Surgical blades, and Equipment. Though its primary focus is on the ophthalmic segment, we are diversifying into related healthcare areas where its existing capabilities can be leveraged, such as cardiovascular sutures, microsurgical hand sutures, antiseptics, disinfectant solutions, spectacle cleaners, etc.
Our growth and product development criteria are driven by societal needs for high-quality products at affordable prices. All our products are manufactured on efficient production lines with strict quality assurance measures that comply with US FDA, EU GMP, and WHO GMP norms.
Aurolab products are exported to 130 countries worldwide, with focus markets like India, Africa, Latin America, Central America, and Southeast Asia. On the strength of its product quality and as a strategic means to cross-subsidize products in needy markets, Aurolab envisages entering European and other developed markets.
KEY RESPONSIBILITIES
EA to the Managing Director is a multifaceted role that involves supporting the MD in various projects from inception to completion, ensuring everyone align with the organization goals. The role involves supporting the managing director in all his strategic initiatives and helping him achieve his objectives. It requires coordination with senior management in driving critical projects.
Manage schedules, organize meetings and events, handle confidential information, and create compelling presentations for high-level meetings
The EA communicates clearly with stakeholders, follows up with senior leaders, functional heads on the progress of planned activities and outcomes and drives them to closure Manages the MD’s different priorities by planning scheduling reviews. He / she adeptly documents the action items planned during the meetings and circulates the minutes of the meeting.
The EA compiles actions and deliverables assigned by the MD to the the senior leadership and follows up for closure He/ She ensures smooth coordination among the leaders to remove bottlenecks in team initiatives and ensures fast progress of actions. Reports to the MD on the status Escalates any loss of traction or non-progress to the MD
Keeps track of individual actions of MD and supports him to delegate wherever required. Follows up for closure
He / She gathers data, creates reports helps analyses data to assist the MD in data driven actions
Document all correspondence, projects status and any critical contracts financial /pricing updates. Maintains Emails in appropriate folders and helps retrieve important information from archived mails. Maintains confidentiality of sensitive information. Maintains financial documents and important files
Manages complaints and escalations to the MD and support MD in response action taken and closure
Supports in organizing events, strategic meetings, client, trustees and stakeholder visits
Ensures weekly monthly report updates from function leaders are obtained and sent to MD
EA Collates prepares insightful reports and a dashboards and KPIs critical at the organizational level
Prepared the executive summary to MD for business ,critical literatures, project reports and Industry journals
Candidate Specifications:
Master’s in Business administration from a good B School PMP certification is an added advantage
2- 5 years of experience as Executive Assistant/PMO to Chairman/ CEO/ Managing Director
Must be a go getter ,is action oriented and results oriented.
Skills and competencies:
MS office – Good in excel and PowerPoint
Planning organizing, multitasking
Should have strong analytical skills and critical thinking capabilities
Should be Result oriented and time bound
Strong interpersonal skills and ability to build relationships with stakeholders, including senior leaders board members, and external partners.
Customer centric
Written and verbal Communication
influencing skills

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