Executive Assistant

3 days ago


Jaipur, India Cholamandalam MS Risk Services Limited (CMSRS) Full time
Job Description:
We are seeking a highly organized and motivated Executive Assistant to provide comprehensive administrative and operational support to our Director. You will play a pivotal role in ensuring the Director's efficiency and effectiveness, anticipating needs, and managing a fast-paced environment.
Responsibilities
* Calendar Management & Scheduling:
* Maintain the Director's calendar, prioritizing appointments, meetings, and deadlines.
* Schedule meetings, manage conflicts, and ensure smooth transitions between activities.
* Prepare agendas and briefing materials for meetings.
* Communication & Correspondence:
* Manage the Director's email inbox, filtering and prioritizing messages.
* Draft and proofread professional correspondence, including emails, letters, and presentations.
* Travel Arrangements & Logistics:
* Organize domestic and international travel arrangements, including booking flights, hotels, and transportation.
* Manage travel expenses and ensure timely reimbursement.
* Oversee logistics for meetings and events, ensuring smooth execution.
* Project Management & Support:
* Assist the Director with ongoing projects, providing research, data collection, and analysis a s needed.
* Prepare presentations and reports for meetings.
* Follow up on action items and deadlines, ensuring project completion.
* Office Management:
* Maintain an organized and efficient office environment.
* Manage office supplies and equipment.
* Coordinate with other department heads for monthly review meetings.
* Visitor Management for Key Clients or visitors meeting the director
Qualifications
* Minimum 4-6 years of experience as an Executive Assistant or similar role.
* Bachelor's degree or equivalent experience.
* Excellent organizational, time management, and prioritization skills.
* Strong communication (English), interpersonal, and relationship-building skills.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and proficiency in AI tools.
* Ability to work independently, manage multiple tasks simultaneously, and meet deadlines.
* Discretion and ability to maintain confidentiality.
* Strong attention to detail and a commitment to accuracy.
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