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Company Secretary(2+ Years)

4 weeks ago

Vadodara, India Mecpower Solutions Limited Full time

Required Experience : 1 to 4 Years

The Company Secretary is responsible for ensuring that the company complies with standard financial and legal practice and maintains high standards of corporate governance. The Company Secretary plays a vital role in the administration of the company, ensuring compliance with statutory and regulatory requirements, and implementing decisions made by the Board of Directors.

Key Responsibilities:

Board Support and Governance:

  • Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
  • Ensure the proper recording of minutes of board meetings, committee meetings, and AGMs.
  • Provide legal, financial, and/or strategic advice during and outside of meetings.
  • Keep the board and committee members informed of their legal responsibilities and ensure compliance with corporate governance and other statutory requirements.

Compliance:

  • Ensure the company complies with relevant legislation and regulation, including the Companies Act, stock exchange requirements, and other statutory obligations.
  • Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
  • Ensure that policies are kept up to date and approved by the board when necessary.

Records Management:

  • Maintain statutory books, including registers of members, directors, and secretaries.
  • Deal with correspondence, collate information, write reports, and ensure decisions made are communicated to the relevant company stakeholders.
  • Ensure the safe custody of the company seal, and ensure that it is used correctly and the proper authority obtained.

Liaison and Communication:

  • Liaise with external regulators and advisers, such as lawyers and auditors.
  • Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
  • Act as the first point of contact for shareholders, ensuring that they receive the necessary information and support.

Financial and Administrative Duties:

  • Oversee the administration of employee benefits, such as pensions and insurance.
  • Manage and maintain company records, including those required for audit purposes.
  • Handle any ad hoc requests or tasks that might arise concerning corporate secretarial functions.
  • Strategic Input:
  • Participate in developing the company's strategic plans and provide insights on governance-related aspects.
  • Ensure that the company's policies and practices reflect the latest corporate governance standards and align with the company's objectives.

Educational Background:

  • Professional certification, such as Chartered Secretary (ICSA).

Experience:

  • Proven experience as a Company Secretary or in a similar governance role.
  • Experience in dealing with regulators and stock exchanges.

Skills:

  • Strong understanding of corporate law and governance.
  • Excellent organizational and time management skills.
  • Ability to work under pressure and meet tight deadlines.
  • Exceptional communication and interpersonal skills.
  • High level of attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Technical Proficiency:
  • Proficient in Microsoft Office Suite.
  • Familiarity with company secretarial software.

Working Conditions:

  • The position may require extended hours during peak periods, such as AGM seasons or during the preparation of key reports.
  • May involve occasional travel to attend meetings and training sessions.