Secretary to Executive Director

5 days ago

Madurai, India Solaimalai College of Engineering Full time

About the Role

We are looking for a proactive and organized Secretary to the Executive Director (ED) to provide high-level administrative and coordination support. This role requires excellent communication skills, attention to detail, and the ability to manage schedules, meetings, documentation, and confidential tasks with efficiency.

Key Responsibilities

  • Manage the ED's daily schedule, meetings (physical/Zoom/calls), and reminders
  • Organize documents, minutes of meetings (MoMs), approvals, and reports
  • Track and follow up on ED-assigned tasks across departments
  • Handle correspondence via email, phone, WhatsApp, and official communication channels
  • Collect and compile weekly, monthly, and corporate reports for ED review
  • Coordinate interviews, maintain candidate records, and support HR during onboarding
  • Assist in event coordination, chief guest arrangements, and approvals (printing, flex, scrap disposal, etc.)
  • Maintain confidential records, files, and approvals for audit compliance
  • Act as a liaison between ED, staff, principals, and external stakeholders

Qualifications & Skills Required

  • Graduate (Administration/Management background preferred)
  • 3–6 years of experience in executive/administrative support roles
  • Excellent communication (written & verbal) and interpersonal skills
  • Strong organizational & multitasking abilities
  • Proficiency in MS Office, scheduling tools, and email management
  • High attention to detail with ability to handle confidential information

Job Types: Full-time, Permanent

Pay: ₹18, ₹22,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

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