Assistant Executive To CEO

2 weeks ago

Bengaluru, India Kayess Square Full time

Job Title: Executive Assistant
Location: Bangalore (Near Lalbagh Metro Station)
Reports to: CEO
Experience: 2-4 years
Employment Type: Full-time

Role Overview:
We are looking for a proactive and detail-oriented Executive Assistant to support our CEO.
This dynamic role involves preparing client proposals, tracking and following up on
collections, and managing the CEOs calendar, meetings, and priorities.

Key Responsibilities:
1. Proposal Management:
- Draft, format, and send client proposals based on inputs from relevant teams.
- Maintain a proposal tracker and ensure timely follow-ups.
- Customize templates and pitch decks as needed for new clients.
2. Customer Collections Follow-up:
- Maintain a tracker for outstanding payments.
- Communicate with clients for payment reminders in a professional and timely
manner.
- Coordinate with the finance team to reconcile payments and raise alerts for delays.
3. CEO Calendar & Coordination:
- Manage and update the CEOs calendar, appointments, and meeting schedules.
- Prioritize and organize meetings based on urgency and business need.
- Coordinate travel, logistics, and meeting preparation documents as required.

Key Skills & Qualifications:
- Bachelors degree in Business Administration or related field.
- 2-4 years of experience in a similar coordination or executive assistant role.
- Strong written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace.
- Highly organized with the ability to multitask and manage time efficiently.
- Prior experience in customer communications or finance follow-ups is a plus.

Why Join Us:
- Opportunity to work closely with leadership in a fast-paced, growing environment.
- Gain cross-functional exposure across operations, finance, and client servicing.
- Make a direct impact on company outcomes and efficiency.
Let me know if you'd like to tailor this for a specific industry, seniority level, or company tone (corporate, casual, startup).

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