Event Administration
3 weeks ago
We're looking for a versatile Event Administrator to handle administrative tasks, database management, and project coordination for OpenRoads Rally events. The ideal candidate will excel in organisation, communication, and stakeholder management, with a keen interest in automotive events.
Responsibilities:
Administrative and Database Tasks:
Maintain systems and procedures for administrative and database tasks.
Develop and produce database reports.
Compile guest lists for OpenRoads Rally events.
Maintain the guest management system.
Update customer facing information on our website
Project Coordination:
Collaborate with the Events Manager and other departments as required.
Contribute ideas and creative concepts for upcoming events.
Ensure successful project outcomes.
Contract Management:
Assist with day-to-day operations of service providers.
Process and generate invoices.
Liaise with OpenRoads Rally departments on program design elements.
Communication:
Act as a central point of contact for event-related queries.
Monitor event enquiries mailbox.
Respond to customer complaints
Provide accurate and timely responses to internal and external stakeholders.
Record notes from meetings
Create rosters, assign volunteers to roles and ensure volunteers have all the information they require
Qualifications:
Experience:
Previous experience in event management or event administrative support
Polite and considerate manner, particularly with high-profile stakeholders.
Ability to exceed targets and deliver outcomes in a timely manner.
Technical Skills:
Proficiency in MS Office Suite (Word, PowerPoint, Excel)
Experience with wordpress
Aptitude for learning new software applications.
Education:
Tertiary degree or diploma preferred in event management or similar
Contractual Details:
Flexible approach to hours of work.
This is a contract role in 2024 with the aim to transition into a permanent role in 2025.
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