Purchase Head, Purchase Director

4 weeks ago

Bengaluru, India Presidency Group Of Institutions Full time
  • Manage, maintain& develop efficient office systems, standard operating procedures (SOPs) and processes.
  • Manage the day to-day operations in accordance with the SOP and agreements.
  • Oversee the efficient functioning of all the purchase executives and ensures it meets the needs of the school, college and university.
  • Ensure that all annual requisition like stationery, library, lab etc. from all units of PGI is collated and materials supplied well on time.
  • Ensure all periodical and need-based requisitions made by all other departments are collated and materials supplied well on time.
  • Liaise between Management and vendor for the purpose of providing an efficient process to dispose off obsolete materials, furniture etc.
  • Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, purchase orders, rate contract with vendors etc.
  • Liaise and coordinate with various departments within the corporate office and all branch offices.
  • Monitor use of all routine consumable materials like stationery, printing, housekeeping requirements, etc. at all units and ensure stocks are within the specified limits.
  • Periodically check the maintenance of stock registers at unit level and also keep a check on stock levels.
  • Forecast levels of demand for services and products.
  • Manage and support the execution of all purchase supplies as per school calendar like major events, monthly events, field trips, guest lectures, excursions, photo sessions etc.
  • Conduct research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
  • Forecast price trends and their impact on future activities.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Conduct monthly review meetings with Admin Managers for the purpose of conveying and / or gathering information required to perform job functions.
  • Control expenses andbuild a culture of long-term saving on procurement costs.
  • Prepare & Issue purchase orders after obtaining due approval from COO on the indents for the purpose of completing purchasing processes in accordance with established procedures.
  • Ensure that the school supplies (Books, Uniform, ID card, Handbook, Portfolios) with respect to the reopening of the school are smooth.
  • Immediately attend to any shortfalls in supplies and replenish the same at the earliest.
  • Ensure the stationery/ materials related to implementation of the curriculum and general school requirements reach well before time and are dispatched to the concerned department.
  • Ensure the Wi- Fi facility is fully functional.

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