Administrative Assistant

2 months ago


mumbai, India Ares Management Corporation Full time

Description

Summary: The Assistant will be responsible for providing virtual administrative assistance as per global hours based in Mumbai.

Meeting management

Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.

Minimal editing of PowerPoint documents and general correspondence (internal and external)

Updating of company databases may be required

Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.

General Administration

Timely collection and processing of team expenses for both cash and American Express using the company expense system. 

Supporting the other Executive & Admin Assistants where necessary.

Experience / Skills Required:

Strong client service orientation.

Effective prioritization of multiple professionals.

Experience in travel coordination; domestic & international.

Understanding of different time zones

Excellent written and verbal communication skills.

Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.

Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.

Reporting Relationships

Administrative Manager

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.



  • Mumbai, India Boch & Fernsh Inc. Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and direct phone...


  • Mumbai, India Boch & Fernsh Inc. Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities Answer and direct phone...


  • Mumbai, India Allwave-AV Systems Full time

    Company DescriptionAllwave-AV Systems is a premier AV System Integrator based in Mumbai, India. With over 25 years of experience, we specialize in designing and building infrastructure for collaboration, client engagement, training, entertainment, and energy utilization. We offer custom solutions for Corporate, Government, Education, Hospitality, and...


  • Mumbai, India Allwave-AV Systems Full time

    Company DescriptionAllwave-AV Systems is a premier AV System Integrator based in Mumbai, India. With over 25 years of experience, we specialize in designing and building infrastructure for collaboration, client engagement, training, entertainment, and energy utilization. We offer custom solutions for Corporate, Government, Education, Hospitality, and...


  • Mumbai, India Kanakia Spaces Reality Pvt.Ltd. Full time

    Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors. - Handling administrative requests and queries from senior managers - Organizing and scheduling appointments with admin software -...


  • Mumbai, India Job seva Full time

    Back office executives provide administrative and managerial support for the staff working in the front office of a company. As a back office executive, you will be reporting to the back office manager and assisting with various administrative duties. **Responsibilities**: Work alongside other departments to ensure protocol is being followed in compliance...


  • Mumbai, India NTT Ltd. Full time

    NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future. In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve...


  • mumbai, India NMIMS Full time

    Assistant (Administration) The candidate should have Bachelor’s Degree of any statutory University with 3-5 years of experience in the relevant field and on hands experience in MS-Office especially in Excel. He/ she should have knowledge of general administration and coordination. 


  • Mumbai, India NMIMS Full time

    Assistant (Administration)The candidate should have Bachelor’s Degree of any statutory University with 3-5 years of experience in the relevant field and on hands experience in MS-Office especially in Excel. He/ she should have knowledge of general administration and coordination. 


  • Mumbai, India NMIMS Full time

    Assistant (Administration)The candidate should have Bachelor’s Degree of any statutory University with 3-5 years of experience in the relevant field and on hands experience in MS-Office especially in Excel. He/ she should have knowledge of general administration and coordination. 


  • Mumbai, India Shri Vile Parle Kelavani Mandal Full time

    Assistant (Administration)


  • Mumbai, Maharashtra, India Assignedge Network Pvt Ltd Full time

    Job Title: School Administrative Assistant Job Description: As a School Administrative Assistant, you will play a crucial role in supporting the smooth operation of the school's administrative functions. Your responsibilities will encompass a variety of tasks aimed at ensuring efficient communication, organization, and coordination within the school...


  • Mumbai, Maharashtra, India Thakkar & Associates Full time

    **Responsibilities**: - Answer and direct phone calls in a professional manner - Organize and schedule appointments and meetings - Maintain contact lists - Draft memos, letters, faxes, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies and research new deals and suppliers -...


  • Mumbai, India Axis My India Full time

    **Job description** **Position: Administrative Executive** About The Company Axis My India, is India’s foremost Consumer Data Intelligence Company and a Harvard Business School case study, offering research & media solutions at scale. The company has a presence in over 737 districts. The Vision & Mission which guides us is: - Vision: To connect and...


  • Mumbai, Maharashtra, India Assignedge Network Pvt Ltd Full time

    Provide administrative support to ensure efficient operation of the office. - Maintain office supplies and equipment. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a filing system. - Order office supplies and research new deals and suppliers. - Maintain contact lists. - Book travel arrangements. - Submit and reconcile...


  • Mumbai, Maharashtra, India Jobscalss pvt ltd Full time

    **Urgent Hiring for Administrative assistant (Female only)** **Job profile - Administrative assistant** **Salary - 16k/18k Net salary, 23k/25k CTC** **Experience - 1 or 2 year** **Qualification : any graduate** **Role & Responsibilities: 1. Provides administrative support to ensure efficient office operations.** **2. Preparing Month Expense sheet &...


  • Mumbai, India Platinum Industries Ltd Full time

    Job Responsibilities: - 1) In-depth understanding of office management procedures and departmental and legal policies 2) Plan and coordinate administrative procedures and systems and devise ways to streamline processes. 3) Ensure the smooth and adequate flow of information within the company to facilitate other business operations. 4) Prepare and send...


  • Mumbai, Maharashtra, India HR POWER PAK Full time

    Position: Administrative assistant Experience: 2-4 years **Salary**: 20k - 35k Location: Andheri Role Description This is a full-time on-site role for an Executive Administrative Assistant in Mumbai. The Executive Administrative Assistant will be responsible for providing administrative assistance, maintaining professional phone etiquette, and...


  • Mumbai, India Big Hug Films Full time

    **Company Name : Big Hug Films** **Position : Administrative assistant** **Location : Andheri - Lokhandwala** **Responsibilities**: - Provides administrative support to ensure efficient operation of the office. - Answers phone calls, schedules or arranging meetings, follow up for the meeting, greeting guests and making them comfortable. - Carries out...


  • Mumbai, India Blue Matter Consulting Full time

    **Administrative and Operations Assistant** **Primary Responsibilities**: - Maintain office supplies, check inventory and request office items whenever required - Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers - Coordinate and schedule appointments and meetings for internal or external teams -...