PVT Administration Officer

We’re looking for a proactive and detail-oriented Administration Officer to join our team Reporting to our PVT Valuer, you’ll play a key role in supporting our Buyers and Sales Agents with administration tasks related to purchasing and consigning motor vehicle stock through Pickles processes. This is a full-time role, Monday to Friday, 8:00am – 5:00pm, offering hybrid work options after initial training. Training will likely take place in our Belmore offices in Sydney or via Teams, and then you’ll enjoy the flexibility to work from home and the office as directed. YOUR MAIN ROLES AND RESPONSIBILITIES WOULD INCLUDE: Complete PPSR status checks on all relevant vehicles prior to purchase (PPSR are status checks to see if cars have a clear title/if the car has been written off) Create assets numbers in our Pickles portal Check load numbers and make data corrections as required in our internal system Liaise with 3rd parties for required details to finalise the collection & payment Arrange the collections of stock through Pickles transport departments nationally and follow up late late-coming vehicles Liaising with our PVT buyers & finance companies with encumbrances & payouts that need to be paid prior to payment Book appointments with both sellers and our branches for inspections to purchase Processing all payments through accounts and liaising with the Finance Department as required Managing and resolve complex issues relating to stock and sold vehicles Responding to all calls and e-mails accurately and promptly ABOUT YOU: Experience in an administrative role Understanding of PPSR, and relevant state legislation in this area would be highly advantageous Microsoft Outlook, Word & Excel skills Competent oral & written communication skills Efficient; able to prioritise competing tasks and meet deadlines Able to work effectively as part of a team Excellent interpersonal & client relationship building skills High attention to detail WHAT’S IN IT FOR YOU Pickles boasts robust leadership and management. Our leadership team possesses extensive industry knowledge as industry leaders, backed by a longstanding executive team. Pickles offers a variety of of employee benefits and programs that make being part of our team truly rewarding. Employee Benefits – Earn up to 5 days’ extra leave and enjoy sharing in the company bonus program after a qualifying period Training & Development – On the job training to make you an expert in your area, internal career pathing opportunities, and study assistance options to help you complete a course or qualification Community & Wellbeing – Pickles proudly support local events and charities, enjoy paid volunteer leave and access our employee assistance program for you and your family Reward & Recognition – Cash vouchers & recognition awards for doing great work and celebration of long service Paid Parental Leave – We recognise the significance of your life beyond work and provide permanent team members with paid parental leave to help you achieve a balance between your professional and family responsibilities Pickles Referral Program - At Pickles, our goal is to hire and retain talented people and one of the ways we do that is by our great employees referring great people to work for us You could be paid a bonus for referring a successful candidate Advance your Career – Pickles offers a diverse range of career path opportunities, including sales, valuations, project management, leadership, specialist positions, and much more WHY WORK FOR PICKLES Since 1964, Pickles has powered trusted marketplaces that bring people together, delivering value for everyone. We’re a service company striving to provide a consistent world-class experience and advice for our customers. We’re a people company because great people do and create great things together. We’re a technology & data company creating thriving marketplaces for our customers to connect and transact easily. We are the Australian leaders in asset remarketing across industrial, motor vehicles, salvage, general goods, mining, oil & gas, agriculture and more. Our major clients include the Australian government, state governments, local councils, fleet and lease companies, insurance companies, financial institutions, banks and not-for-profit organisations. Maintaining this breadth of expertise is made possible by the huge number of industry experts who work for Pickles across Australia. With over 850 specialist employees, Pickles boasts a truly national footprint across many important Australian industries. If this position sounds like you, send your updated resume to us by clicking the APPLY NOW button. Pickles is committed to fostering a diverse and inclusive workforce. We strongly encourage Aboriginal and Torres Strait Islander peoples and people with diverse backgrounds to apply. Only suitable candidates will be contacted. Reference checks and criminal history checks will be conducted for the successful candidate. Internal candidates please note, you must have passed the 6 month probationary period to be eligible to apply for another role. *** Please note we will be in touch with shortlisted candidates during the week beginning the 12th January 2026.