
Assistant Coordinator
1 day ago
Qualification: Graduate/Post-Graduate in Business Administration, Interior Design Management,
or related field.
Experience: 2–3 years of relevant experience as EA / Executive Coordinator / Personal Assistant or Secretary
Key Responsibilities:
• Act as the first point of contact between the MD and internal/external stakeholders.
• Manage and maintain the MD's calendar, appointments, meetings, and travel
itineraries.
• Draft, review, and manage emails, presentations, reports, and official
correspondence.
• Coordinate with various departments (Design, Projects, Procurement, HR, Finance) to
ensure smooth communication and timely updates for the MD.
• Assist in preparing project reports, MIS, client proposals, and meeting
documents.
• Follow up with teams on project deadlines, deliverables, and pending actions on
behalf of the MD.
• Handle confidential information with discretion and professionalism.
• Support the MD in strategic initiatives, client interactions, and business
development activities.
• Organize and coordinate board meetings, reviews, and client meetings.
• Assist in vendor coordination, documentation, and approvals related to interior
design projects.
• Maintain an efficient filing system (digital & physical) for records and
documentation.
Key Skills & Competencies:
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of project coordination in the interior design/construction industry
preferred.
• Ability to work independently and manage multiple tasks under pressure.
• Strong sense of confidentiality, discretion, and professionalism.
• Good analytical and problem-solving ability.
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