Assistant Facilities Administrator

3 days ago

Mumbai, India Tonbo Imaging Full time

Role OverviewTonbo Imaging is looking for a proactive and organized Admin Assistant to manage front office operations and provide day-to-day administrative support at our Gurgaon office. The role involves coordinating office activities, supporting employees and visitors, and ensuring smooth functioning of administrative processes.Key ResponsibilitiesFront Office ManagementManage reception/front desk, greet visitors, and handle incoming calls.Handle incoming/outgoing correspondence (emails, letters, messages) professionally.Office Administration & SuppliesMaintain stock of office supplies, stationery, and pantry items.Coordinate with vendors for procurement and timely replenishment.Ensure proper upkeep of office equipment and coordinate basic maintenance.Travel & Logistics SupportAssist in booking travel, accommodation, and local transport for employees and visitors.Coordinate schedules, itineraries, and related documentation as needed.Courier & Document HandlingManage courier services and postal dispatches.Track incoming and outgoing documents and ensure timely distribution.Vendor & Facility CoordinationLiaise with housekeeping, security, facility management, and other service providers.Escalate issues related to office premises, infrastructure, and services to Admin/HR.Documentation & FilingMaintain organized filing systems (physical and digital) for admin documents.Support preparation of basic reports, letters, and documentation as required.Meetings & Events SupportCoordinate meeting room bookings, set-up, and basic hospitality.Assist in organizing internal meetings, small events, and team gatherings.Office UpkeepEnsure cleanliness and basic maintenance of the office premises.Monitor common areas and coordinate corrective actions where required.Attendance & HR Admin SupportMaintain employee attendance records in coordination with HR.Support basic HR/admin activities such as joining formalities assistance, ID cards, etc.General Administrative SupportPerform any additional admin/office support duties assigned by management.Skills & CompetenciesCommunication:Good verbal and written communication skills in English and Hindi .Organization & Multitasking:Strong organizational skills with the ability to prioritize and handle multiple tasks.Confidentiality:Ability to manage sensitive and confidential information with discretion.Interpersonal Skills:Professional, polite, and approachable behavior with staff and visitors.Computer SkillsProficiency in MS Office – Word, Excel, PowerPoint, Outlook.Comfortable with email, basic spreadsheets, and maintaining digital records.Location: Gurgaon (Delhi-NCR) – Tonbo Imaging OfficeDepartment: AdministrationExperience: 2–5 yearsEducation: BA / B.Com (or equivalent)

  • Facilities Assistant

    5 days ago

    Mumbai, India Tata Consultancy Services Full time

    Job Description Facility Management and General Administration Procurement, Negotiations, Invoicing Transport Management Client Visit and Events Management Data analysis, MIS Reports Required Skills / Qualification Applicants must have a degree in a relevant field, relevant experience, and excellent communication and problem-solving skills. Some positions...

  • Facilities Assistant

    6 days ago

    Mumbai, India Tata Consultancy Services Full time

    Job Description - Facility Management and General Administration - Procurement, Negotiations, Invoicing - Transport Management - Client Visit and Events Management - Data analysis, MIS Reports Required Skills / Qualification - Applicants must have a degree in a relevant field, relevant experience, and excellent communication and problem-solving skills. -...

  • Facilities Assistant

    5 days ago

    Mumbai, India Tata Consultancy Services Full time

    Job Description- Facility Management and General Administration- Procurement, Negotiations, Invoicing- Transport Management- Client Visit and Events Management- Data analysis, MIS ReportsRequired Skills / Qualification- Applicants must have a degree in a relevant field, relevant experience, and excellent communication and problem-solving skills.- Some...

  • Assistant Administrator

    3 days ago

    Mumbai, India ANITZ HR SERVICES Full time

    **JOB DESCRIPTION** **Assistant Administrator** An Assistant Administrator, is in charge of carrying out day-to-day organizational tasks effectively with proper planning and facilitating efficient communication across an entire office or specific department. Asst. Administrator has to manage facilities, office calendars, update databases and complete...

  • Facilities Assistant

    6 days ago

    Mumbai, India Tata Consultancy Services Full time

    Job Description Facility Management and General AdministrationProcurement, Negotiations, InvoicingTransport Management Client Visit and Events ManagementData analysis, MIS ReportsRequired Skills / QualificationApplicants must have a degree in a relevant field, relevant experience, and excellent communication and problem-solving skills. Some positions may...

  • Administrator - Facilities Management and

    1 week ago

    Mumbai, India Dentsu Creative Full time

    About Dentsu India: Dentsu international comprises of six leadership brands - Carat, dentsu X, iProspect, Isobar, dentsuMB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145 markets...

  • Male Administrative Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Brinka FMC Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Brinka Facility Management Company (Brinka FMC) is a trusted name in integrated facility and building management solutions for the last 25 years. We deliver excellence across housekeeping, maintenance, administration, and specialized services for commercial, residential, and hospitality sectors.For our reputed client in Mumbai, we are looking for aFront Desk...

  • Administration Assistant

    2 weeks ago

    Mumbai, India Platinum Industries Ltd Full time

    Job Responsibilities: - 1) In-depth understanding of office management procedures and departmental and legal policies 2) Plan and coordinate administrative procedures and systems and devise ways to streamline processes. 3) Ensure the smooth and adequate flow of information within the company to facilitate other business operations. 4) Prepare and send...

  • Facilities Manager

    2 weeks ago

    Mumbai, Maharashtra, India Pretty Child Full time ₹ 4,20,000 per year

    Job Title: Facility Manager – Admin & ComplianceJob Description:We are looking for a Facility Manager – Admin & Compliance to oversee the day-to-day administration, facility management, and compliance operations of the organization. The ideal candidate will ensure smooth office functioning, maintain regulatory compliance, and coordinate efficiently with...

  • Assistant Facility Manager

    2 weeks ago

    Mumbai, Maharashtra, India JLL Full time ₹ 5,00,000 - ₹ 10,00,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...