Document Controller

1 week ago

delhi, India avua Full time
Note: This is for one of our clients, not avua directly
Responsibilities:
Establish and maintain document control procedures to ensure the accurate creation, revision, distribution, and archiving of documents.
Receive, review, and process incoming documents, including drawings, specifications, reports, and correspondence.
Assign unique identifiers to documents, maintain accurate records of document status and revisions, and track document distribution.
Organize and maintain both electronic and hard copy document repositories, ensuring easy retrieval and access for authorized personnel.
Coordinate document reviews, approvals, and sign-offs, following established workflows and timelines.
Collaborate with project teams, departments, and external stakeholders to facilitate the exchange of documents and information.
Perform quality checks on documents to verify completeness, accuracy, and compliance with formatting standards and document control procedures.
Ensure adherence to document retention policies and regulatory requirements, including confidentiality and data protection guidelines.
Qualifications:
High school diploma or equivalent; additional certification or training in document management is a plus.
Proven experience as a Document Controller or similar role, preferably in a construction, engineering, or project-based environment.
Familiarity with document management systems (DMS), electronic document control tools, and Microsoft Office applications.
Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
Knowledge of document control principles, standards, and best practices.
Ability to maintain confidentiality and handle sensitive information with discretion.
Analytical mindset with problem-solving abilities and a proactive approach to identifying and resolving issues.
Proficiency in English, both written and verbal.
Adaptability and willingness to learn new tools and technologies as needed.

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