Travel Coordinator

1 week ago

Mumbai, India Wings Global Services Full time

Company Overview

Wings Global Services is a leading enterprise in the Engineering Services industry based in Mumbai. We are renowned for orchestrating innovative engineering solutions, integrating automation with cross-sectoral expertise. With a focus on operational excellence, we serve various industries including oil & gas, manufacturing, IT, and architecture. Our company fosters a collaborative culture to drive efficiency and optimize resources through scalable innovations.


Job Overview

Wings Global Services is seeking a Junior Travel Coordinator with 1 to 3 years of experience for a full-time remote position based in Mumbai. The successful candidate will manage and optimize travel itineraries, ensuring seamless coordination and efficient service delivery. This role requires expertise in travel management software and proficiency in several essential skills to support our dynamic and evolving operations.


Qualifications and Skills

  • Proficiency in travel management software to efficiently book and manage travel itineraries and logistics.
  • Experience with expense reporting tools to streamline travel-related financial processes and maintain accurate records.
  • Strong vendor negotiation skills to secure favorable rates and terms with airlines, hotels, and other travel service providers.
  • Familiarity with global distribution systems for accessing and comparing various travel options for optimal booking decisions.
  • Proven ability to handle visa and passport processing, ensuring compliance with legal and regulatory requirements for international travel.
  • Excellent communication skills to effectively coordinate with team members, vendors, and travelers across various communication platforms.
  • Understanding of foreign currency transactions and the ability to manage and report on currency exchanges for international travel expenses.
  • Crisis management skills to address travel disruptions promptly and ensure traveler safety and minimal impact on travel plans.


Roles and Responsibilities

  • Coordinate business travel arrangements, including flights, accommodation, and transportation for employees and clients.
  • Negotiate with travel vendors to secure the best deals while adhering to corporate travel policies and budgets.
  • Monitor travel patterns to identify cost-saving opportunities and optimize travel-related expenses.
  • Assist travelers with visa applications, passport renewals, and other necessary travel documentation.
  • Utilize crisis management skills to address and resolve unexpected travel issues or emergencies professionally.
  • Liaise with various departments to ensure alignment and efficient execution of travel plans through effective communication.
  • Provide detailed reports and analysis on travel expenditures and trends to support strategic decision-making processes.
  • Keep up to date with industry trends and best practices to continually enhance the travel experience and operational efficiency.

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