EA to CEO

3 weeks ago

Bengaluru, India Magicbricks Full time

Specific to Bangalore office (EA to CEO)

 Assisting the CEO with daily administrative duties and completes a broad variety of administrative

tasks (calendar of appointments, completing expense reports, composing & preparing

correspondence, arranging complex and detailed travel plans, itineraries, agendas and compiling

documents for meetings)

 Assists in coordinating the agenda of senior management team meetings. Prepares an account of the

meetings and designates and follows up on assigned action items

 Travel bookings, arrangements wrt to CEO movement and coordination with related parties to

ensure all the requirements are complete before time and seamlessly

 Assistance to senior leadership on making travel and other related arrangements


COMMON ADMIN ROLE AND RESPONSIBILITIES

 People & Process Management

– Develop and maintain processes for support staff (Engineering and Soft services) to ensure the

services are delivered seamlessly to the end users.

– To ensure knowledgeable and well motivated team is deployed on site

– Manage and coordinate different tasks between different business units

 Stakeholder Management

– Proactively engage stakeholders to ensure that on site expectations are met

– Build and develop effective stakeholder relationships across multiple levels of the organization

– On-site key point of contact for Admin related queries/concerns within the region

 Contracts Management

– Plan and manage all contracts to ensure that they are professionally delivered at the right costs

– Ensure expiry of contracts are well-monitored and re validations are initiated beforehand

– Ensure contracts/vendors are continually assessed to deliver best value.

– Negotiate contracts to optimize delivery and cost saving Manage contractor and vendor

relationships

– Procurement & Vendor Management

 Finance Management

– Verify payment and invoicing for respective services

– Prepare and track facility budget

– Develop and implement cost reduction initiatives

– Ensure financial processes are adhered to

 Health & Safety Management

– Ensure the provision of a safe working environment

– Advise on and monitor energy efficiency

– Oversee environmental health and safety

– Respond to facility and equipment alarms and system failures

– Ensure compliance with statutory regulations on fire, health and safety standards


CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

 Degree Diploma in Hotel Management + 02 to 05 experience in Admin & facilities management as well

as executive assistant to CXOs

 Has background and experience working in service industry and handling multiple branches

 Should have directly handled calendars of CEO or CXOs

 Should have a basic understanding of managing CEO office like coordination with other departmental heads, conducting senior level meetings, collation of reports etc


Other Personal Characteristics

 Strong communicator – Good presentation skills and possesses strong verbal & written communication

skills (English, Hindi & local language), also an active listener

 Self-motivated; confident & energetic

 Ability to effectively deal with stressful situations

 Flexible – able to adapt to rapidly changing situations

 Strongly goal-oriented – able to focus on meeting all performance targets

 Is a team player – able to cooperate and work well with others to meet targets

 Proven ability to initiate and follow through with improvement initiatives

 Should be honest and trustworthy

 Open to new ideas & willing to challenge status quo

  • Ea to CEO

    3 weeks ago

    Bengaluru, India Women Entrepreneur Network Full time

    **EA to CEO** *** Summary Experience Required: **4 - 10 Years** **Location**: **Bangalore** Category: **Real-state** This position will provide secretarial and administrative support to the CEO. The EA will act as a trusted partner to the CEO, ensuring seamless coordination of activities, managing day-to-day operations, and handling confidential...

  • Ea/pa to The CEO

    3 weeks ago

    Bengaluru, India FullThrottle Labs Full time

    Company Overview: PyjamaHR is a software development company that helps businesses automate HR processes. Our clients range from small startups to large corporations across various industries. Role and Responsibilities: We are seeking an Executive Assistant (EA) to support our CEO. The EA will be responsible for managing the CEO"s day-to-day activities,...

  • Ea / Chief of Staff to CEO (Pss04717)

    2 months ago

    Bengaluru, India Personnel Search Services Group Full time

    **Job Title**: EA to CEO **Location**: Bengaluru **About the client**: PSS has been mandated to hire an EA to CEO for a pharma MNC. One of the leading contract research, development, and manufacturing organization. **Job Purpose**:Providing strategic support to the CEO and managing his affairs. **Key Responsibilities**: - Represent the CEOs office in...

  • Ea / Chief of Staff to CEO (Pss04717)

    1 week ago

    Bengaluru, Karnataka, India Personnel Search Services Group Full time

    Job Title: EA to CEOLocation: BengaluruAbout the client: PSS has been mandated to hire an EA to CEO for a pharma MNC. One of the leading contract research, development, and manufacturing organization.Job Purpose:Providing strategic support to the CEO and managing his affairs.Key Responsibilities: Represent the CEOs office in his absence Provide strategic...

  • Ea to The CEO

    2 weeks ago

    Bengaluru, Karnataka, India Brandhancer Pvt Ltd Full time

    As an executive assistant to the CEO, your role is pivotal in ensuring the smooth operation of the CEO's office and supporting the CEO in their daily tasks, responsibilities, and objectives. - **Calendar Management**: You will be responsible for managing the CEO's schedule, including scheduling meetings, appointments, and events. This involves coordinating...

  • EA to CEO

    3 weeks ago

    Bengaluru, India Masai Full time

    Masai is on a mission to make tech careersaccessible to everyone no matter their financial or educationalbackgrounds.RoleDescriptionMasai is looking for an ExecutiveAssistance to CEO in our Bengaluru office for a fulltime role. TheExecutive Assistance will be responsible for providing highleveladministrative support to the CEO managing calendars...

  • Executive Assistant to CEO

    1 week ago

    Bengaluru, India Concepts Global Full time

    Position: Executive Assistant to CEO ( Hotel Industry ) Location: Bangalore, Near international airport Industry type: 5 star Hotel/Hospitality Industry Experience: Min. 1 year of experience in EA/Secretarial role **Salary**: Best in the industry Job type: Permanent Transportation: Facility will be provided **Brief role**: 1. Strong Secretarial...

  • Executive Assistant to CEO

    3 days ago

    Bengaluru, Karnataka, India Sone India Group of Industries | Entertainment & Event | Full time

    **Executive Assistant** **Any Graduation.** **CTC per annum: 3 to 6lpa** **2+ years of experience** **Location: Bangalore (work from office)** **Working days: Monday to Friday** Job Description - Personal Assistant Reports to : CEO Role type: Full-time Location: Oxford Towers - Bengaluru Commencement date: immediate Job brief We are looking for...

  • Executive Assistant to Md

    4 weeks ago

    Bengaluru, India IBSFINtech Full time

    **Job Overview** **Bengaluru** **Full Time** Problem solving skills -Collaborative -MS Powerpoint -MS Office India’s fastest growing FinTech Company and leaders in the TreasuryTech space, IBSFINtech is looking for a passionate, energetic and rounded multi-tasking professional who is looking for an exponential growth trajectory with a vibrant company. -...

  • CEO Secratory

    2 weeks ago

    Bengaluru, Karnataka, India yo a to z solutions Full time

    **Position :Secratory (CEO)** **Only for Females** **Advatage is Hospitality and restuarent exp** Executive Secretary Duties and Responsibilities: To abide by the mission statement of the hotel, the department and the respective section. Handling all secretarial work for the office of General Manager. Promptly replying to all correspondence without...

  • Ea ceo

    2 weeks ago

    Bengaluru, India Skillventory Full time

    **EA_CEO**: - From 6 to 10 year(s) of experience - ₹ Not Disclosed by Recruiter - Bangalore/Bengaluruor **Roles and Responsibilities** - The Desired profile should be having BE+ MBA with 6+ yrs experience and exposure to Consulting in Automotive, Energy or Power sector- Desired - experience in consulting for Automotive industry- - He/She would work...

  • Executive Assistant to CEO

    3 weeks ago

    Bengaluru, India Innoviti Full time

    **About us** Heusen, Louise Phillipe, Madura Garments and several other hundreds of Enterprises are our customers. 2. Our vision is to use technology to unlock the hidden value in payments, helping large and small businesses constantly find new and unique ways to grow faster with lesser efforts. 3. We believe payment transactions are more than money...

  • Executive Assistant to CEO

    3 weeks ago

    Bengaluru, Karnataka, India BodyCraft Spa & Salon Full time

    Roles & Responsibilities - Work experience as an Executive Assistant, Personal Assistant or similar role - Sound MS Office & MS Excel knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality Qualifications and Education Requirements - Any Graduation Preferred...

  • Executive Assistant to CEO

    3 weeks ago

    Basavanagudi, Bengaluru, Karnataka, India Stardom Books Full time

    Executive Assistant (EA) for the Chief Editor, MNC Publisher - Bengaluru - **Are you passionate about working with an elite international publisher dealing with the top leadership in the country?**_ - **you are a current resident of Bengaluru**: - **you have at least 5+ years of EA experience**: - **you can speak English and Kannada**: - **If you are fine...

  • Executive Assistant

    3 weeks ago

    Bengaluru, Karnataka, India HireTAS Full time

    **Job Title: Executive Assistant** **Department**:Executive Office **Reports To**: Founder and CEO **Job Summary**: The Executive Assistant is responsible for providing comprehensive administrative support to the Founder and CEO of a global company focused on building Global Business Service (GBS) centers, Global Capability Centers (GCC), Global...

  • Executive Assistant to Md

    1 week ago

    Bengaluru, Karnataka, India IBSFINtech Full time

    Job OverviewBengaluruFull TimeProblem solving skillsCollaborativeMS PowerpointMS OfficeIndia's fastest growing FinTech Company and leaders in the TreasuryTech space, IBSFINtech is looking for a passionate, energetic and rounded multi-tasking professional who is looking for an exponential growth trajectory with a vibrant company. About IBSFINtechIndia's...

  • Executive Assistant

    2 months ago

    Bengaluru, India Crest Full time

    We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organised and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with. **Responsibilities**: As an EA, you will work closely with the Founder & CEO on strategic and tactical...

  • Chief Executive Officer

    4 weeks ago

    Bengaluru, India Magicbricks Full time

    Specific to Bangalore office (EA to CEO)  Assisting the CEO with daily administrative duties and completes a broad variety of administrative tasks (calendar of appointments, completing expense reports, composing & preparing correspondence, arranging complex and detailed travel plans, itineraries, agendas and compiling documents for meetings)  Assists...

  • Executive Assistant

    1 week ago

    Bengaluru, Karnataka, India HireTAS Full time

    Job Title: Executive AssistantDepartment:Executive OfficeReports To: Founder and CEOJob Summary:The Executive Assistant is responsible for providing comprehensive administrative support to the Founder and CEO of a global company focused on building Global Business Service (GBS) centers, Global Capability Centers (GCC), Global Innovation Hubs to develop new...

  • Executive Assistant

    2 months ago

    Bengaluru, India HireTAS Full time

    Job Title: Executive Assistant Department: Executive Office Reports To: Founder and CEO Job Summary: The Executive Assistant is responsible for providing comprehensive administrative support to the Founder and CEO of a global company focused on building Global Business Service (GBS) centers, Global Capability Centers (GCC), Global Innovation Hubs to develop...