Executive Assistant

4 weeks ago

Bengaluru, Karnataka, India MNC Full time

Greetings From Ushta Te

Hiring for the role of Executive Assistant & Project Coordinator for mnc client.

Location - Bangalore - Hybrid

JOB DESCRIPTION

Executive & Team Support

Calendar Management: Expertly manage complex calendars, scheduling meetings across multiple time zones while proactively resolving conflicts.

Meeting & Event Coordination: Organize all logistics for team meetings, offsites, and engagement activities, from planning to execution. Track all actionable items to ensure completion.

Global Collaboration: Extend support to teams in the US and Israel for high-priority needs, including offsite planning, special projects, and multi-geo team opmechs

Travel Coordination: Handle all aspects of international and domestic travel arrangements, including visa processing and logistics, by partnering with the travel desk.

Team Engagement: Plan and execute team-building and recognition activities to foster a positive and collaborative culture.

Administrative Operations

Expense Management: Process expense reports and manage reimbursement procedures efficiently using Concur.

Budget Support: Assist in preparing and monitoring the team's budget, ensuring accurate tracking and reporting of all expenses.

Vendor Management: Process invoices, manage vendor relationships, and coordinate with the finance department to ensure timely payments.

Project Coordination

Cross-Functional Collaboration: Serve as a key point of contact, interacting with various departments, employees, and vendors to support team projects.

Process Improvement: Contribute to communications projects by making recommendations for improvement and helping to implement best practices.

Task Management: Proactively follow up with stakeholders on actionable items and track them to successful closure.

If interested kindly share your resume on kausar.rangari@ushtate.co.in/ Contact/Whatsapp - 720856625

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