Personal Secretary

3 weeks ago

Pune Division, India ALIV - Regenerative Wellness Full time

Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India  Type: Full-time — On-site Reports to: Founder/CEO Role Summary Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too small . Key Responsibilities 1) Calendar, Communication & Follow-ups Own the Founder’s calendar; prioritise meetings and block focus time. Draft/review emails, letters, WhatsApp messages; maintain contact lists/CRM. Prepare agendas, briefs, and meeting packs; take MoMs and track action items to closure. 2) Travel & Logistics Plan end-to-end travel (flights/visas/hotels/local transport); create itineraries. Manage event registrations, invites, RSVPs, and on-ground logistics. 3) Documentation & Presentations Draft letters, proposals, MoUs/NDAs, reports, and polished PPTs. Maintain organised digital filing and version control; handle sensitive documents discreetly. 4) Stakeholder & Office Coordination Liaise with doctors, patients (as guided), partners, vendors, and agencies. Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed. 5) Admin & Accounts Assistance Track expenses, reimbursements, petty cash, bill payments, and renewals; reconcile weekly. Collect/verify vendor invoices; prepare payment sheets; coordinate with Accounts/CA (TDS/GST basics). 6) Events & On-ground Support Assist with talks, screenings, webinars, clinic events: checklists, kits, guest handling, feedback collation. Capture basic content (photos/short clips) for internal/PR use, as required. 7) Compliance & Confidentiality Uphold patient privacy, data protection, POSH norms, and clinic SOPs at all times. Qualifications Graduate (any discipline); Commerce/Business/Administration preferred. 3–6 years as Personal Secretary/EA/Office Admin (healthcare/hospital/startup preferred). Excellent written & verbal communication: English + Hindi/Marathi . Strong MS Office/Google Workspace; calendar tools; WhatsApp Business. Basic comfort with Tally/Zoho Books/Sheets for expenses (or willingness to learn). Skills & Traits Ownership mindset, proactive, detail-oriented, and highly organised. Polished, presentable, calm under pressure; strong gatekeeping and follow-through. Discretion with sensitive information; quick learner with Pune local know-how. KPIs Calendar adherence and meeting prep accuracy. Email/WhatsApp response TAT and action-item closure rate. Zero-error travel/logistics execution. Documentation quality and filing discipline. Expense/reimbursement TAT and reconciliation accuracy. 90-Day Outcomes 30 days: Clean calendar, contact/CRM hygiene, travel & expense SOPs in place. 60 days: Standardised meeting packs/MoMs; vendor/AMC tracker live; zero missed follow-ups. 90 days: Founder time saved (≥10%), predictable weekly rhythm, audit-ready docs and dashboards. Work Hours On-site at the Pune clinic; standard hours with flexibility for early/late meetings or events when needed.

  • Personal Secretary

    4 weeks ago

    Meerut Division, India Infotech Edge Pvt Ltd. Full time

    Company Description Infotech Edge Pvt. Ltd. is dedicated to bridging the skills gap between the workforce and industry demands in today's dynamic world. By focusing on individualized, customized services, the company empowers students and professionals through skill-based training, including programs like SEO training, Digital Marketing, and Python. In...

  • Personal Secretary

    1 week ago

    Pune, India krishniel industries Full time

    Personal Secretary Required Should have knowledge About the Work ,and be good at it, Freshers Only **Salary**: ₹50,000.00 - ₹70,000.00 per month **Benefits**: - Cell phone reimbursement - Food allowance - Health insurance - Internet reimbursement Schedule: - Day shift Supplemental Pay: - Overtime pay - Performance bonus - Quarterly bonus - Shift...

  • Personal Secretary

    2 weeks ago

    pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...

  • Receptionists /ea/personal Secretary

    7 days ago

    Camp, Pune, Maharashtra, India CAREER CROSSROADS Full time

    **Job Title - Receptionists/EA/Secretary** **Excellent Communication in ENGLISH** **1-5 yrs of Experience** A personal secretary is a professional assistant who provides administrative and organizational support to an individual, typically a high-level executive or businessperson. Their primary role is to streamline the daily operations and tasks of their...

  • Personal secretary

    2 weeks ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEOLocation: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...

  • Personal Secretary

    3 days ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-site Reports to: Founder/CEO Role Summary Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too small...

  • Personal Secretary

    4 days ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-site Reports to: Founder/CEO Role Summary Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too small....

  • Personal Secretary

    3 weeks ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEOLocation: Pune, India  Type: Full-time — On-siteReports to: Founder/CEORole Summary Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too...

  • Personal secretary

    3 weeks ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEOLocation: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...

  • Personal Secretary

    2 weeks ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-site Reports to: Founder/CEO Role Summary Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...