Procurement Operations Admin

1 week ago

Hyderabad, India ECS | Enterprise Change Specialists Full time

1. Job Summary


The Procurement Operations Administrator plays a vital role in supporting the IT Procure-to-Pay (P2P) process by ensuring accuracy, compliance, and traceability across all procurement activities. Operating from an offshore or remote support environment, the role involves high-discipline administrative tasks such as updating trackers, filing documentation, coordinating with internal stakeholders, and supporting workflows like purchase order (PO) updates, goods receipt note (GRN) filing, and payment enablement. This role is critical for maintaining efficiency and momentum in a high-volume procurement setting.


 2. Must Have Skills (Mandatory)


* 3–5 years of experience in procurement, finance, or operational administration

* Proficiency in Microsoft Excel, Outlook, SharePoint

* Experience working with procurement trackers and digital filing systems

* Familiarity with PR/PO/GRN processes

* Strong attention to detail and adherence to process

* Excellent communication and follow-up skills

* Ability to work under general supervision and follow defined procedures

* Experience working in offshore/shared service support models


 3. Good-to-have Skills (Optional)


* Experience in IT or Engineering procurement support

* Knowledge of ERP systems and digital procurement platforms

* Exposure to Trello or similar task boards

* Certifications in Office Productivity or ERP foundations


 4. Qualifications & Experience


Education:


* Bachelor’s degree in Business Administration, Commerce, or a related field


Certifications (Preferred):


* Office Productivity tools (e.g., Microsoft Office)

* ERP Foundations


Technical Proficiencies:


* Microsoft Excel, Outlook, SharePoint

* Trello or other task management platforms

* Version control and cloud-based file management systems


Core Competencies:


* Detail orientation and process discipline

* Timely and clear communication

* Ownership of task follow-up and SLA adherence


 5. SFIA Mapping


SFIA Level 3 – Apply


* Applies standard procedures and practices reliably

* Escalates anomalies and issues appropriately

* Maintains data accuracy and traceability across operations


 6. Performance Criteria


Key Performance Indicators (KPIs):


* % of documentation filed within 2 business days

* % of task board items updated on time

* % reduction in misfiled or missing records


Lead Measures:


* Daily update logs maintained

* Timely email reminders sent and acknowledged

* Volume of PO/GRN entries processed weekly


Lag Measures:


* Improved audit readiness of procurement documentation

* Fewer stakeholder escalations

* Timely completion of payment enablement tasks


 7. Reporting Structure


Reports to: Assistant Manager – Budgets & Procurement (Onshore)

Coordinates with: Onshore procurement analysts, IT engineers, Finance team, Shared Procurement Services


 8. Working Conditions


* Fully remote or offshore support role

* Must be available for scheduled coordination calls (UAE business hours)

* Expected to handle a high volume of tasks with discipline and accuracy

  • Admin and Operations

    3 days ago

    Hyderabad, Telangana, India Showtime Consulting Full time ₹ 18,00,000 - ₹ 30,60,000 per year

    We're Hiring Admin & Operations Executive at Showtime ConsultingAre you organized, detail-oriented, and great at keeping things running smoothly behind the scenes?Join Showtime Consulting – one of India's fastest-growing political consulting firms – and play a key role in managing operations that power high-impact political campaigns.Role: Admin &...

  • (15h Left) Procurement Buyer

    2 weeks ago

    Hyderabad, Telangana, India Cyient Full time

    Manage procurement activities for Non-IT Category Maintain and update vendor master data in SAP accurately and timely Handle vendor onboarding processes including document verification compliance checks and system updates Create and manage purchase orders POs in SAP based on approved requisitions Liaise with vendors for order confirmations ...

  • IT Procurement Executive

    3 weeks ago

    Hyderabad, India Algoleap Technologies Full time

    SUMMARY JOB Description for IT Procurement Executive Customer Name JCB LOCATION Ballabhgarh DOMAIN IT Procurement Executive Level (L1/L2/L3) L2 - Required Relevant Domain Experience 4-5 Years Job Type (Onsite/Remote) Onsite Shift details (General/ 24X7) General shift Qualification Any Graduate. Certifications Required if ANY N/A Mandatory Requirement...

  • IT Procurement Executive

    1 week ago

    Hyderabad, Telangana, India Algoleap Technologies Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    SUMMARY JOB Description for IT Procurement ExecutiveCustomer Name JCBLOCATION BallabhgarhDOMAIN IT Procurement Executive Level (L1/L2/L3) L2 - Required Relevant DomainExperience 4-5 YearsJob Type (Onsite/Remote) Onsite Shift details (General/ 24X7) General shift Qualification Any Graduate.Certifications Required if ANY N/AMandatory Requirement (If Any)...

  • Admin Executive

    2 weeks ago

    Hyderabad, Telangana, India LCF (Lighthouse Communities Foundation) Full time

    The Admin & Procurement Coordinator will provide logístical and administrative assistance in implementing the program. S/he will ensure efficient and smooth operations at the centres at Hyderabad location. Primary responsibilities include day to day support to centres, the Admin Executive plays a crucial role in the effective management and coordination of...

  • Admin Executive

    5 days ago

    Hyderabad, Telangana, India Premier Energies Ltd Full time

    **Role**:Admin Executive **Company**:Solar Manufacturing Company **Location**:Outer Ring Road, Hyderabad (Industrial Area) **Experience Required**: 2-5 Years in Administration/Facilities Management (Manufacturing industry preferred) **Education**: Graduate in any discipline (MBA/PGDM in Administration/Operations preferred) **About the Role** The Admin...

  • Procurement Operations Specialist

    3 weeks ago

    Hyderabad, India Roche Full time

    At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure...

  • Procurement Operations Specialist

    7 days ago

    Hyderabad, Telangana, India Roche Full time ₹ 8,00,000 - ₹ 15,00,000 per year

    At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure...

  • Operations & Admin Executive

    2 weeks ago

    Hyderabad, Telangana, India Chroma Print and Pack Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Company:Chroma Print and PackLocation:Kondapur & Kukatpally, HyderabadWorking Days:Monday to SaturdayTimings:10:00 AM – 7:00 PMRole OverviewWe are seeking a reliableOperations & Admin Executiveto oversee day-to-day operations and administrative tasks at CPP. This role is critical to ensuring smooth coordination between teams, proper documentation, and...

  • HR & Operations Coordinator - Admin, HR, and Office Management

    5 days ago

    Hyderabad, India Kmedika Solutions Pvt. Ltd. Full time

    Kmedika Solutions Pvt. Ltd.Location: HyderabadJob Type: Full-timeExperience: 3+ years in admin, operations, or HR supportKmedika Solutions is a growing startup in the medical device engineering services space. We are seeking a dependable, resourceful, and highly organized Office Admin/HR Coordinator to oversee day-to-day operations and act as a key bridge...