Administrative Manager

1 month ago


Mumbai, India Redhill Full time

In this role you will support a Country Head on the following:

  • Organize calendars and schedules across various time zones and resolve any scheduling issues.
  • Applying of travel insurance and other ad-hoc membership applications for team when required.
  • Manage, coordinate, and arrange team’s travel and travel-related activities, including hotel booking, transportation, and meal coordination.
  • Filing of expenses to be submitted to the finance team.
  • Insurance claims submission.
  • Manage business unit's database filing system.
  • Handling sensitive and personal information and maintain a high level of confidentiality.
  • Complete ad-hoc projects as assigned.


In addition to the above, you will also work with various internal stakeholders on the following:

Team Support

  • Assist in preparing presentations and proposal decks for clients.
  • Uploading of client proposals to Redhill's depository system.
  • Tracking of new business and updating teams internal sheet.
  • Assisting team members on any leave and expenses claim matters.


Finance

  • Creation of new client contracts.
  • Liaising with the Finance department on client contract and timeline for billing of invoices.
  • Managing spreadsheet for expense report to be billed to client at the end of each month.
  • Updating new business pipeline database.


HR

  • Work with HR team on onboarding for new joiners and offboarding of staff. This entails liaising with IT department for new laptops, email set up.


The ideal candidate will have:

  • At least 3-5 years of experience in supporting senior leadership.
  • Strong competencies in Microsoft Office’ suites especially PowerPoint and Excel and other customer relationship management tools.
  • Spectacular time management skills is organize, resourceful and meticulous with good problem-solving capabilities.
  • The ability to identify and proactively solve problems.

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