Executive Assistant
2 days ago
As an Executive Assistant at Central Data Storage, you will play a critical role in ensuring seamless operations for our leadership team. You will work directly with the CEO and Chief of Staff, providing high-level administrative and strategic support. Additionally, you will take on responsibilities traditionally handled by HR analysts, contributing to hiring processes, documentation, and employee engagement efforts.
- Executive Support
- Provide direct administrative assistance to the CEO and Chief of Staff.
- Represent executives internally and externally with professionalism and discretion.
- Manage complex travel arrangements and logistics for executives.
- Plan and execute leadership offsites, team events, and strategic meetings.
- Track and manage expenses, budgets, and financial oversight for executive projects.
- Handle special projects across Operations, GTM, Admin, and Central Data Storage’s organizational needs.
- Maintain department performance dashboards, ensuring quarterly delivery of KPIs and KRAs.
- Calendar and Meeting Management
- Independently manage executive calendars, scheduling meetings, appointments, and events.
- Coordinate internal meetings, including one-on-ones, interviews, and all-hands sessions.
- Prepare detailed meeting agendas, track action items, and ensure timely follow-ups.
- Initiate and track follow-ups for client, team, and investor meetings.
- Communication and Documentation
- Draft, edit, and prepare slide decks, correspondence, and presentations.
- Create and maintain documents such as offer letters, termination letters, and employment agreements.
- Record meeting minutes, ensuring actionable next steps are documented and assigned.
- Scrum Activities
- Attend daily stand-ups, sprint planning, and backlog grooming sessions.
- Monitor and update tasks on Monday.com, ensuring departmental alignment with monthly goals.
- Track KPIs and KRAs for all departments to ensure progress toward organizational goals.
- Human Resources Support
- Create job descriptions and post them across various job boards and platforms.
- Screen resumes, shortlist candidates, and schedule interviews with hiring managers.
- Organize and coordinate interview processes, ensuring smooth communication between candidates and the hiring team.
- Assist in onboarding new hires, including preparing employment documentation and scheduling training sessions.
- Contribute to employee engagement initiatives and HR analytics reporting.
- Requirements
- Experience: 3-4 years in a similar Executive Assistant role; HR-related experience is a plus.
- Skills: Exceptional organizational skills, attention to detail, and the ability to prioritize.
- Communication: Strong written and verbal communication skills.
- Technical Proficiency:
- Microsoft Office Suite (Excel, Word, PowerPoint).
- Google Workspace tools (Docs, Sheets, Slides).
- Project management tools (Monday.com, Asana, Trello).
- Adaptability: Thrive in a fast-paced, dynamic environment with minimal supervision.
- Work Hours: Available to work remotely from 8:30 AM CST to 5:30 PM CST.
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