Assistant Manager Administration

4 weeks ago


PimpriChinchwad, India Catenon India Full time

Company Profile

Cátenon, a Global Executive Search Firm is looking for an Assistant Manager - Administration to join our Office in Baner, Pune.


Key Responsibilities:

  • Manage employee records
  • Keep records of invoices and payments received. Follow up with client to ensure timely receipt of payments
  • Liaise with the Co-Working office team for smooth functioning
  • Keep record of expenses - vendor / supplier partner payments, employee out of pocket, rent etc. Ensure timely payments.
  • All activities under office administration - systematic documentation, storage, cleanliness etc
  • Manager all vendor / supplier relationships - Negotiations, delivery, quality etc
  • Support client empanelment documentation
  • Set up meeting for MD as required
  • Managing the internal HR Portal
  • Receive all incoming calls, enquiries and redirect appropriately
  • Onboarding new employees - all activities
  • Off boarding of employees - all activities
  • Organize office events - parties, trips etc
  • Coordinate with all key agencies including - Accountant, lawyer, banks etc
  • Interact and coordinate on certain matters with Spain office
  • Assist MD with matters as required


Requirements : Ready to be able to work from our Office in Baner, Pune.


Right candidate should have 3+ years of experience in office administration

  • Must be highly ethical
  • Must have competencies-
  1. Responsiveness - 5/5
  2. Attention to detail - 4/5
  3. Timeliness - 5/5
  4. Planning of activity - 3.5/5
  5. Communication - 4/5
  6. Excel sheet - 3/5 (all basic functions)
  • Must speak fluent English and Hindi. Marathi fluency is plus but not necessary
  • Must live close to office in Baner, Pune or willing to move within a 20-25 mins commute at max
  • Must have the maturity to handle this position with balance and grace
  • Ambitious, confident, and results driven along with a positive attitude towards work
  • Ability to handle multiple priorities and work within deadlines
  • Excellent interpersonal skills.



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