Executive Assistant to Vice President

3 weeks ago


Mohali, Punjab, India Pearce Services Full time
Job Summary

The ideal candidate will manage the executive's daily, weekly, and monthly calendar, ensuring efficient time management. This includes scheduling meetings, appointments, and travel arrangements.

Key Responsibilities
  • Schedule meetings, appointments, and travel arrangements
  • Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups
  • Organize domestic and international travel, including booking flights, accommodations, transportation, and visas
  • Handle all matters with utmost discretion and confidentiality
  • Prepare agendas, take minutes, and ensure action items are followed up
  • Prepare detailed travel itineraries and ensure smooth logistical support during travel
  • Handle incoming and outgoing communications on behalf of the executive
  • Maintain and organize important records and documents for the executive office
  • Draft, edit, and review emails, presentations, reports, and other forms of communication
  • Act as a point of contact between the executive and internal/external stakeholders
Requirements
  • Graduate/Post Graduate degree
  • Minimum 5-6 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives
  • Exceptional organizational and time management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant tools
  • Strong attention to detail and ability to multitask
  • Ability to work under pressure and manage conflicting priorities
  • Discretion and trustworthiness in handling confidential information


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