istant Manager

2 months ago

Mumbai Suburban, India IIDE Full time
Job Overview:

We are seeking a proactive and detailoriented Assistant Manager Facility Management to support the efficient operation of our educational institute serving 300 students and 80 employees. The role involves assisting with the daily management of facilities coordinating with maintenance teams and ensuring that the campus is safe wellmaintained and conducive to learning. Candidates with 23 years of experience in facility management or coworking space management are encouraged to apply.

Key Responsibilities:
1. Facility Maintenance & Support:

  • Assist the Facility Manager in overseeing daytoday campus operations ensuring all infrastructure is wellmaintained.

  • Coordinate with maintenance staff janitorial teams and external contractors to address repair needs promptly.

  • Ensure classrooms offices and common areas are clean safe and functional.

  • Conduct routine inspections of the facility identifying issues and ensuring they are resolved in a timely manner.

  • Support the of maintenance schedules for key systems (e.g. HVAC electrical plumbing).

2. Safety & Compliance:

  • Ensure compliance with safety regulations and local building codes including regular fire safety and emergency preparedness checks.

  • Assist in implementing safety protocols for students staff and visitors ensuring adherence to campus safety guidelines.

  • Support the management of campus security systems including CCTV alarms and access controls.

3. Budget & Resource Assistance:

  • Assist in managing the facilities budget keeping track of expenditures and identifying costsaving opportunities.

  • Work closely with vendors and suppliers helping to negotiate contracts and manage relationships.

  • Assist in managing inventory for maintenance supplies and ensuring materials are restocked in a timely manner.

4. Space Utilization & Event Coordination:

  • Help optimize the use of campus space coordinating with academic departments to ensure efficient use of classrooms meeting rooms and event spaces.

  • Provide logistical support for campus events working closely with the event planning team to ensure facilities are prepared for activities.

  • Oversee the setup of audiovisual equipment seating and other logistical requirements during campus events.

5. Sustainability & Environmental Initiatives:

  • Support sustainability projects such as energysaving initiatives and waste management.

  • Assist in managing recycling programs and promoting ecofriendly practices on campus.

6. People & Vendor Management:

  • Supervise maintenance janitorial and security teams ensuring they follow schedules and complete tasks efficiently.

  • Foster a positive working environment and help in training team members on safety protocols and maintenance best practices.

  • Act as a liaison between vendors suppliers and internal stakeholders to ensure smooth operations.

Requirements & Skills:

  • Minimum 23 years of experience in facility management coworking space management or a related role.

  • Basic knowledge of building systems safety regulations and facility maintenance processes.

  • Strong organizational skills with the ability to manage multiple tasks and priorities.

  • Excellent communication skills for working with vendors contractors and internal teams.

  • Problemsolving abilities and quick decisionmaking in highpressure situations.

  • Proficiency with Google Workspace (Docs Sheets etc.) and facility management software.

  • A degree in Facility Management Engineering or a related field is preferred.



Qualifications: 7-10 years of experience in student-facing or customer service roles. Preferred age range: 32-40 years. Proven leadership experience in ed-tech or student-centric environments. Successful track record of managing teams of 10-15 individuals. Strong analytical problem-solving skills with a vibrant and optimistic mindset. Demonstrated ability to handle challenging situations and ensure an exceptional student experience. Should Have: Experience in implementing process efficiencies and automation in educational settings. Familiarity with student retention strategies and academic event management. Effective collaboration with cross-functional teams. Nice to Have: Experience in digital marketing education or related fields. Advanced problem-solving skills with a focus on innovative solutions. Additional certifications or training in student management or educational leadership.

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