Travel Services Specialist
1 week ago
PLEASE DO NOT APPLY IF YOU DO NOT QUALIFY WITH THE BELOW REQUIREMENTS
Job Title: Executive Assistant - Travel
Location: Aurangabad, Maharashtra
Job Type: Full-time
PLEASE NOTE : Apply only if you reside in Aurangabad, Maharashtra
About Us:
Visteria is a luxury travel curation company known for providing Luxurious & Experiential travel curation to its clients . We are seeking a highly organised and detail-oriented Executive Assistant / Travel Assistant to provide exceptional back end operations & administrative support with a particular emphasis on managing travel-related activities for our clients. People interested kindly send
your resumes to utsav@visteria.in
Responsibilities:
* Travel Coordination:
* Plan and coordinate domestic and international travel arrangements for executives, including flights, accommodations, ground transportation, and other logistics.
* Ensure all travel plans align with executives' schedules and preferences.
* Handle changes, cancellations, and last-minute adjustments effectively.
* Itinerary Management:
* Create detailed travel itineraries, including meeting schedules, appointment details, and relevant contact information.
* Provide executives with comprehensive travel packs, ensuring they have all necessary documents and information.
* Expense Management:
* Track and manage travel-related expenses, ensuring adherence to company policies.
* Prepare and submit timely expense reports, maintaining accurate records.
* Calendar Management:
* Assist in managing executives' calendars, scheduling meetings, and coordinating appointments to optimize their time.
* Communication Liaison:
* Act as a primary point of contact between executives and internal/external stakeholders during travel.
* Ensure executives remain connected and informed while on the move.
* Document Preparation:
* Assist in the preparation and editing of documents, presentations, and reports.
* Handle confidential information with discretion.
* Event Coordination:
* Assist in planning and coordinating corporate events, conferences, and meetings, including logistics, travel, and accommodations.
* Task Prioritization:
* Prioritize and manage multiple tasks efficiently to meet deadlines and support executives in a dynamic work environment.
Requirements:
* Proven experience as an Executive Assistant or in a similar role.
* Excellent organizational and time-management skills.
* Strong attention to detail and problem-solving abilities.
* Proficient in travel management tools and Microsoft Office Suite.
* Exceptional communication and interpersonal skills.
* Discretion and confidentiality in handling sensitive information.
* Flexibility to adapt to changing priorities and travel schedules.
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