Administrative Manager

3 days ago

Chennai, India Zen Linen International Pvt Ltd - "We provide comfort, you can rely on every day!" Full time

General Administration - Meeting Arrangements & Supports;• Supervise and manage all day- to-day administrative activities & coordination with internal & external departments for ensuring smooth operations. • Scheduling and coordinate for conference meetings, Appointments for Top management, Guest and other Senior Manager/s.• Supporting and assisting the department Head for the Administrative and Communication Management.• Supporting and organizing appropriate hospitality arrangemnts during buyer/ Guest visits • Supporting and organizing appropriate arrangemnts during festival and events Communication Management - Mobile phone, Landline & Local communication;• Responsible for handling all Corporate CUG & Fixed Landline & telephone issues, review the plans and ensure that the payment is made on time. Transport Management -• Handling of drivers and scheduling the driver’s duty roster.• All vehicles (Four wheelers and two wheelers) are maintained properly on daily basis. Maintaining vehicle audit process on daily, weekly and monthly basis for safety and ensuring the statutory. • Maintain and monitoring the vehicles, in case of any repair or problem the same has been sorted the same with the service centre (Authorized showroom only).• Ensure and updating the driver’s SOP.• Arranging of hire vehicle and acting driver whenever is required.• Maintaining the managing the vehicle request forms. The entire vehicle should allocate only with the proper request form or mail. • Monitoring & tracking of all vehicles.• Monitoring the renewals, renewing of vehicle Insurance, Fitness Certificate, pollution certificate, Road Tax, Green Tax periodically on time.• RTO: Liaisoning with RTO related works. (FC, Tax payments, Pollution Certificate).• SRICITY:: Co-ordinating with, SRICITY officials(Vehicle pass) for all company owned vehicle.• Maintenance of SRICITY RFID tag for MD, Director and CEO vehicles. Assist to other staff if required.• FAST-TAG: Maintain and monitoring properly the Fast Tag account (ZEN Sricity) for all the vehicles. Postage & Courier Management - • Monitoring and arranging the postage and courier to required department whenever required.• Courier arrangement to various departments sending through (Indian Postal, UBX and BLUE-DART).• Coordinate for the postal works (India post, UBX and Blue-dart) to dispatch the couriers to outstation.Weekly Budger Forecasting - •Maintain various reports like tea coonsumption report,Food Report, and Vehicle movement. •Medicine Bills for employees. •Hire Vehicle bills( Travels) •Mobile CUG corporate bills - Vodafone •Telephone Bills - BSNL land lines •Off roll Drivers monthly salary •Preparation of Driver OT details Monthly of Travel & Conveyance Expenses: •Monitoring the petrol & Diesel consumption of (ZEN & CLASSIC) petro cards and make payment. •Monitoring the FAST - Tag accounts Zen and Classic & management and makes payment accordingly. •Staff & Supervisor travel conveynace and food allowance. •Counter Checking of reimbursement bills from all the employees

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