Executive Assistant to Managing Director

3 weeks ago

Solapur, India Central Books Full time

The Executive Assistant to the Managing Director plays a pivotal role in providing comprehensive administrative support to the MD and ensuring the smooth functioning of the executive office. The position requires a proactive individual with strong organizational and communication skills, capable of managing multiple tasks and projects simultaneously. The ideal candidate should be adept at handling confidential information, managing schedules, and coordinating high-level meetings and events.


Responsibilities:

Administrative Support:

• Manage the MD's schedule, including arranging meetings, appointments, and travel.

• Handle correspondence, including emails and phone calls, on behalf of the MD.

• Prepare and edit reports, presentations, and other documents as required.

• Organize and maintain the executive’s office, ensuring all documentation is up -to-date and accessible.

Communication Liaison:

• Serve as the primary point of contact between the MD and internal/external stakeholders.

• Draft, review, and send communications on behalf of the MD.

• Relay instructions and information from the MD to other employees and departments.

Project Coordination:

• Assist in the planning and execution of various projects as directed by the MD.

• Monitor project timelines and follow up on key deliverables.

• Coordinate with other departments and team members to ensure project objectives are met.

Research and Analysis:

• Conduct research on various topics as requested by the MD, such as market trends, competitor analysis, and new business opportunities.

• Compile data and prepare reports to support decision-making processes.

Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. • Arrange and manage executive-level meetings, including board meetings and senior management meetings. Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.

• Maintain discretion in all communications and interactions involving the MD.

Office Management:

• Oversee the daily operations of the MD’s office, ensuring all administrative processes run smoothly.

• Manage office supplies and resources, as well as the maintenance of office equipment.

Event Planning:

• Plan and coordinate events, such as business meetings, conferences, and social events for the company or clients.

• Manage event logistics, including venue selection, catering, and guest coordination.

• Manage complete Travel plan includes visa and accommodation arrangements etc.,

Relationship Management:

• Build and maintain relationships with key stakeholders, clients, and partners on behalf of the MD.

• Act as a representative of the MD in various business and social settings.

Strategic Support:

• Provide strategic support by assisting in the development of business strategies and plans.

• Participate in high-level discussions and contribute insights and recommendations


Key Skills:

  • Excellent organizational and time management skills.
  • Accuracy and attention to detail.
  • Excellent administration and computer skills
  • Strong interpersonal skills with the ability to interact effectively with all levels of the organization.
  • Adaptable and flexible in a fast-paced environment.
  • This role is ideal for a dynamic and resourceful professional who enjoys working closely with top-level management and contributing to the success of the organization.

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