Office Administrator
2 weeks ago
This is a full-time, on-site role where the Studio/Office Administrator will be responsible for overseeing the day-to-day operations of the studio, including scheduling workshops, managing payments, and providing administrative support.
Roles and Responsibilities:
- Oversee daily studio operations, ensuring smooth workflow and efficient use of resources.
- Handle communications with international artists and clients, addressing any requirements they may have for their visit or collaboration.
- Arrange travel, accommodation, and logistics for artists and employees, including porter services and transport.
- Assist in the visa application process for international artists.
- Create and maintain Proforma invoices, Work Orders, Delivery Challans, and other relevant paperwork.
- Maintain a logbook for factory reports and inventory, and track material usage and expenses.
- Handle daily office supplies, manage calendars for workshops, and monitor financial records.
- Assist in scheduling and organizing workshops and events, ensuring all logistical aspects are coordinated effectively.
Skills & Qualifications:
- Strong verbal and written English skills are a must for professional interactions with international artists, clients, and the team.
- Exceptional organizational and administrative skills to manage multiple tasks simultaneously and efficiently.
- High level of accuracy in documentation and logistics management.
- Proficiency in Microsoft Office, Google Suite, and Excel (basic accounting and invoicing experience a plus).
- A solid background in office administration, event management, or studio operations is preferred.
- Prior exposure to the art industry or knowledge of glass art is an advantage.
- Bachelor's degree in Business Administration, Studio Arts, or a related field.
About Us:
The Rural Modern Glass Studio, nestled in Govandi, Mumbai, is the city's first hot glass studio. The studio looks to take inspiration from Indian culture, its colors, textures and stories, and philosophy of rural crafts to create a new style of Indian Modernism that celebrate the qualities of Indian glass.
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