Administrative Assistant

3 days ago


Mumbai, India UNFIT STUDIO Full time

Key Responsibilities:

  • Administrative Support: Provide general administrative support to the team, including scheduling meetings, maintaining files, and managing correspondence.
  • Communication: Coordinate and communicate with internal and external stakeholders to ensure smooth workflow and timely completion of tasks.
  • Documentation: Maintain accurate and up-to-date records of all contracts, offer letters, proposals, employee attendance, and other administrative documents.
  • Attendance Management: Record and monitor employee attendance, including tracking time off, sick days, and vacations.
  • Contract Management: Assist in drafting, reviewing, and finalizing contracts with clients, vendors, and freelancers.
  • Offer Letters: Prepare and draft offer letters for new hires, ensuring all necessary information is included and accurate.
  • Proposals: Support the preparation of proposals for potential clients, including gathering necessary information and formatting documents.
  • Recruitment Support: Assist in posting job openings on relevant platforms and websites, ensuring accurate and compelling job descriptions. Scan and review resumes and job applications to identify qualified candidates for open positions.
  • Assisting Creative Director: Provide administrative assistance to the Creative Director, including scheduling meetings, organizing creative assets, and coordinating with other team members as needed.
  • Compliance: Ensure that all processes and documentation related to contract management, recruitment, and other administrative tasks adhere to legal and company standards.


Qualifications:

  • Education: High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Communications, or a related field is a plus.
  • Experience: Previous administrative experience or internships, particularly in a creative or corporate environment, are beneficial but not always required.
  • Skills: Excellent written and verbal communication skills, strong organizational skills, attention to detail, proficiency in Microsoft Office Suite, and the ability to manage multiple tasks simultaneously.
  • Technology Savvy: Familiarity with social media platforms.


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