Administrative Specialist
1 month ago
About Thrillophilia:
Thrillophilia is India's largest online platform for discovering and booking travel experiences. With a focus on adventure, leisure, and offbeat travel, we provide carefully curated experiences to both domestic and international travelers.
Job Summary:
We are seeking an organized and detail-oriented Admin Executive to join our dynamic team. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth office operations, and providing support to the team. With a minimum of 1 year of experience in administration, you should have excellent communication skills and be capable of multitasking in a fast-paced environment.
Key Responsibilities:
Office Management:
- Manage daily office operations and maintain a well-organized office environment.
- Oversee the procurement of office supplies, equipment, and other resources as needed.
- Coordinate and manage facility maintenance and repairs.
Documentation & Reporting:
- Maintain and organize company records, documents, and databases.
- Prepare and manage reports, spreadsheets, and presentations as required.
- Ensure proper filing and documentation of contracts, invoices, and administrative paperwork.
Vendor Management:
- Liaise with vendors, service providers, and contractors for office-related services and supplies.
- Manage relationships with third-party suppliers to ensure timely delivery of services.
Support to Teams:
- Provide administrative support to various departments as needed, including arranging travel and accommodation for employees.
- Assist in scheduling meetings, coordinating internal events, and managing calendars for senior executives.
Visitor & Communication Management:
- Greet and assist visitors, ensuring a welcoming and professional reception area.
- Handle incoming and outgoing calls, emails, and correspondence in a timely manner.
Event Coordination:
- Assist in planning and organizing company events, team outings, and other gatherings.
- Coordinate logistics and manage event-related documentation.
Compliance & Policy Management:
- Ensure compliance with company policies and procedures, including health and safety standards.
- Assist in maintaining updated records of company assets and other resources.
Key Requirements:
- Minimum 1 year of experience in an administrative or office management role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Strong attention to detail and ability to manage confidential information.
Preferred Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience in travel, tourism, or hospitality industry would be an advantage.
- Familiarity with office management tools such as CRM or ERP systems.
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