Executive Assistant

1 day ago

Bengaluru Karnataka India, Karnataka RSM US LLP Full time

Job Description

As an Executive Assistant Senior, you will provide advanced administrative support, including document preparation, calendar management, travel coordination, and meeting facilitation for a specific business line. You will collaborate with various firm departments, manage confidential data, and serve as a go-to resource for colleagues on technical and procedural matters. Additionally, you will actively participate in team meetings, adapt to shifting priorities, and contribute to operational efficiency and leadership initiatives.

Responsibilities:

  • Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, travel management, and meeting coordination.
  • Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects
  • Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing
  • Serve as a back-up to other administrative/office services functions as needed
  • Serve as a go-to for colleagues on technical, non-technical and procedural questions
  • Knowledgeable on general office policies and procedures
  • Active participant in team meetings and activities
  • Other duties as assigned

Required Qualifications:

  • Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
  • Calendar management experience
  • Associate degree or relevant, equivalent work experience

Preferred Qualifications:

  • Five+ years relevant administrative support experience
  • Previous experience in a professional services environment a plus
  • Advanced Microsoft Office 365
  • Effective organization and time management skills
  • Strong written and verbal communication skills
  • Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
  • Ability to take direction, follow procedures, and ask appropriate questions
  • Complete tasks independently as well as work collaboratively with teams
  • Ability to handle stress while operating with a sense of urgency and with good judgment
  • Change management and problem-solving skills
  • Innovative thinker
  • Exhibit leadership qualities

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