School Coordinator

About Vivitsa World School

Vivitsa World School is a progressive institution that believes in nurturing fearless learners and compassionate leaders. Guided by our four core values — Courage, Honesty, Self-Worth, and Growth — we aim to create an environment where every child learns to think independently, act with integrity, value themselves, and constantly evolve.

In our first year of operations, Vivitsa has laid strong foundations for experiential and inquiry-based learning across Grades 1–5. As we expand to Grade 8 in the coming session, we are committed to building a community where students and teachers alike embody our values through fearless education, creative exploration, and meaningful connections.

Position Overview

The Strategy and Implementation Lead will serve as a thought partner to the Chairperson and act as a cross-functional execution lead across the school’s operational, academic, and cultural pillars. This role is ideal for someone who is proactive, solution-oriented, and passionate about holistic education. You will work across departments, bringing cohesion, accountability, and innovation as the school continues to grow.

Key Responsibilities

1. Strategic Operations & Leadership Coordination

• ● Act as the liaison between the Chairperson, Principal, staff, and select external stakeholders.
• ● Facilitate weekly leadership meetings and ensure timely closure of action items.
• ● Track high-priority school initiatives and monitor progress toward annual goals.
• ● Ensure alignment and smooth communication across academics, operations, marketing,
• and admissions.
• 2. Academic Oversight & Teacher Support
• ● Conduct regular classroom observations and provide constructive feedback to improve teaching quality.
• ● Collaborate with the Principal to design teacher development initiatives, workshops, and peer-learning structures.
• ● Monitor XSEED curriculum implementation, pacing, learning outcomes, and academic policy adherence.
• ● Support teachers with academic planning, assessment coordination, and classroom management concerns.
• 3. Communication, Marketing & Branding
• ● Work with the marketing team to conceptualise campaigns reflecting the school’s vision and milestones.
• ● Oversee content strategy for Vivitsa’s social media and digital presence.
• ● Provide creative and strategic direction during marketing discussions to enhance
• outreach and engagement.
• ● Coordinate school-wide communication protocols and ensure brand consistency across
• platforms.
• 4. Parent Engagement & Community Feedback
• ● Co-create an annual parent engagement calendar aligned with experiential learning values.
• ● Design and manage feedback tools such as surveys and review forms.
• ● Coordinate with teachers and class representatives to streamline communication with
• families.
• ● Address escalations and ensure timely, transparent communication on academic or
• behavioural matters.
• 5. Event Planning & Execution
• ● Provide strategic oversight for major school events including Annual Day, Sports Day, exhibitions, and celebrations.
• ● Collaborate with event coordinators to ensure events reflect the school’s ethos and offer meaningful student experiences.
• ● Support logistics, practices, and vendor coordination as needed.
• 6. Classroom, Student & School Operations Support
• ● Oversee attendance tracking, behavioural interventions, and student progress documentation.
• ● Support teachers with extra class scheduling, parent communication, and academic interventions.
• ● Ensure classroom organisation, resource readiness, and adherence to school routines.
• ● Monitor procurement, vendor coordination, and operational requirements in collaboration
• with the admin team.
• 7. Technology & Data Management
• ● Manage student data systems, ERP updates, and digital documentation.
• ● Oversee parent communication via email, WhatsApp, ERP, and circulars.
• ● Coordinate printing, IT support needs, and digital communication guidelines.
• 8. Culture Building & Staff Morale
• ● Build initiatives to strengthen staff motivation, recognition, and collaboration.
• ● Ensure transparent internal communication through newsletters, meeting recaps, and
• regular updates.
• ● Mediate staff concerns and promote a positive, professional working environment.
• 9. Partnerships & Professional Development
• ● Identify opportunities for collaboration with like-minded schools, educators, and organisations.
• ● Recommend relevant workshops, conferences, and courses for institutional and staff development.
• ● Coordinate teacher observations, mid-year reviews, and the yearly professional development calendar.