Assistant Bid Manager

3 weeks ago

Pune Maharashtra India, Maharashtra Mastek Full time

Role Purpose

To support the bid management team in preparing, coordinating, and submitting high-quality proposals and Presentations for public and private sector clients across the US, UK and EU. The Assistant Bid Manager will work closely with sales, delivery, and subject matter experts to ensure timely and compliant submissions aligned with strategic business goals and European procurement standards.

Key Responsibilities

  • Assist in the development and submission of bid responses including PQQs, EOIs, and tenders for European clients, ensuring alignment with frameworks such as OJEU and G-Cloud
  • Assist in the development of customer specific presentations.
  • Maintain and update reusable content libraries, including standard answers and case studies tailored to US , UK and EU markets.
  • Collaborate with cross-functional teams across geographies, including legal, finance, and delivery, to gather inputs and ensure bid compliance.
  • Ensure submissions meet internal quality standards and comply with European procurement regulations and bid governance protocols.
  • Format and compile bid documents with consistent branding and tone, suitable for European audiences and client expectations.
  • Capture lessons learned and feedback from previous bids to improve future submissions and workflows.
  • Maintain accurate records of bid activities in CRM systems, ensuring traceability and audit readiness.

Skills & Competencies

  • Strong organisational and time management skills
  • Excellent written and verbal communication
  • Familiarity with European procurement portals and frameworks (e.g., OJEU, G-Cloud)
  • Ability to work across time zones with flexible hours
  • Proficiency in MS Office and CRM tools
  • Collaborative mindset with experience in offshore delivery models
  • Creative writing and editing skills

Qualifications & Experience

  • Bachelor’s degree (Any discipline)
  • MBA preferred but optional
  • 3–5 years of experience in bid management or proposal coordination
  • Exposure to Oracle services or IT solutions is a plus
  • Experience working with US, UK and EU clients preferred
  • Understanding of European public sector procurement processes

Additional Notes

This role supports strategic growth across the US , UK and EU regions. The Assistant Bid Manager will be expected to work flexibly, often asynchronously, with colleagues and clients in different time zones. Our team culture values autonomy, trust, and outcome-driven collaboration—allowing for flexible hours and remote engagement.

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