International Yacht Charter Administrator

International Yacht Charter AdministratorRemote – Based in Bangalore, India. With potential occasional visits to Dubai if requiredAre you passionate about luxury travel and seeking international exposure? Join Gold's Yacht, Dubai's premier yacht charter company, as an International Yacht Charter Administrator and become a key player in coordinating exclusive charters for high-profile clients. This role offers the chance to grow within the luxury travel industry, working alongside a dynamic international team while enjoying the flexibility of remote work from Bangalore.What's in It for You?- International Exposure: Work closely with our Dubai-based operations team and gain invaluable experience in the luxury yachting sector.- Career Growth & Development: Opportunity to grow your skills in operations, financial management, and client relations.- Occasional Travel Opportunities: Potential to travel to Dubai for business meetings and special company events.- Flexibility & Work-Life Balance: Enjoy a flexible work schedule aligned with Dubai business hours, offering a balanced work-life experience.- Competitive Compensation & Benefits: Attractive salary package with performance bonuses and health benefits.Job Description: Gold’s Yacht, a premier luxury yacht charter company based in Dubai, is seeking a detail-oriented Yacht Administrator to manage bookings, financial administration, inventory, and documentation for yacht charters. The position is based in Bangalore, India (), and focuses on ensuring that all administrative and operational aspects of each charter are efficiently managed. The role will work closely with the Dubai-based sales, operations, and client services teams, supporting smooth charter operations by coordinating logistics, managing contracts, and maintaining accurate records.Key Responsibilities:- Booking Management & Support: Assist the Dubai team by managing charter bookings in the CRM system, ensuring that client requests and special arrangements are properly logged and updated.- Contract and Documentation Handling: Prepare, review, and manage contracts, insurance documents, and agreements for each booking, ensuring all legal requirements and company policies are met.- Financial Administration: Create and send invoices, track payments, and maintain financial records related to charters. Liaise with clients or sales team members for payment-related inquiries.- Inventory Management: - Conduct stock checks on essential items like food, beverages, linens, and entertainment supplies to ensure adequate stock for upcoming charters. - Order necessary supplies in advance or arrange for quick restocking if items are running low, coordinating with suppliers as needed.- Coordination with Operations Team and Suppliers: Support the Operations Coordinator in Dubai by confirming logistics such as catering orders, yacht supplies, and other service arrangements for each charter.- Database and Record Management: Maintain accurate records of bookings, payments, contracts, and inventory in the company CRM system, ensuring all administrative data is up-to-date.- Client Experience Support: Ensure all client requests are communicated clearly to the operations team and suppliers to enhance the overall charter experience.Compensation & Benefits:Base Salary: INR 40,000 – 60,000 per month, depending on experience and qualifications.Performance-Based Bonuses: Eligible for bonuses based on achieving key performance indicators (KPIs) such as effective booking management, high client satisfaction, and accurate financial tracking. Bonuses are up to 5-10% of the monthly salary.Additional Benefits: Health insurance coverage and a work-from-home allowance for remote office expenses.Annual Performance Review: Clear path for an annual review with potential for an 8-12% salary increment based on performance and contribution to the company.Requirements:- Minimum 2-3 years of experience in an administrative role, preferably within the yacht charter, hospitality, or travel industries.- Strong organizational and multitasking abilities to handle various administrative, logistical, and operational tasks.- Proficiency in CRM software, office tools (MS Office, Google Workspace), and communication platforms for effective record management.- Good understanding of financial administration, including invoicing and payment tracking.- Excellent written and verbal communication skills for coordination with teams and clients.- Ability to work independently, take initiative, and ensure accuracy in all tasks.- Comfortable working remotely, with reliable internet and availability to align with Dubai business hours (GMT+4)