Executive Assistant

We are looking for a highly experienced and proactive Executive Assistant. This role goes far beyond traditional administrative support you will operate as a trusted advisor, confidential gatekeeper, and project coordinator, contributing to high-impact initiatives and ensuring operational efficiency at the executive level.

Executive Support:

• Act as a strategic partner to senior executive, ensuring seamless coordination of business activities.
• Manage complex and dynamic calendars, schedules, and high-level meetings across multiple time zones.
• Prepare briefing materials, reports, and presentations for executive meetings, board reviews, and client engagements.
• Handle confidential information with utmost discretion and integrity.

Project Management & PMO Support:

• Assist in planning, execution, and monitoring of key business and strategic initiatives in collaboration with internal stakeholders.
• Track project milestones, identify risks, and ensure timely follow-ups on action items and deliverables.
• Support the PMO in driving governance, compliance, reporting, and operational consistency across initiatives.
• Maintain and update documentation, reports, and progress dashboards for executive visibility.

Stakeholder Management & Communication:

• Serve as a liaison between executives and internal/external stakeholders.
• Draft high-quality communications, meeting summaries, and follow-ups.
• Coordinate cross-functional efforts and manage stakeholder expectations with professionalism and agility.

Required Qualifications & Skills:

• Bachelor’s degree in business administration, Management, or related field.
• Minimum 5 years of experience as an Executive Assistant, preferably supporting C level leaders in the IT industry.
• Strong exposure to PMO/Business Administration including project tracking, milestone reporting, and governance.
• Expert-level proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, Power Query, and Macros.
• Demonstrated ability to build and maintain dashboards that enable executive decision-making.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills, emotional intelligence, and ability to influence without authority.
• High attention to detail, organizational discipline, and problem-solving capabilities.
• Ability to manage multiple priorities in a high-pressure, deadline-driven environment.

Growth Opportunities:

Joining us as an Executive Assistant means becoming a critical part of a fast-growing, globally expanding organization. With the company doubling its headcount year on year, this role offers significant potential for career growth and professional development, including:

• Exposure to Global Leadership: Work closely with senior executives and cross-functional global teams, gaining deep insights into strategic business operations at an international scale.
• Expanded Scope of Responsibility: As the organization scales, you will have the opportunity to take on larger, more complex projects, lead process improvements, and contribute to shaping the Executive Office’s efficiency and impact.
• Career Progression: Potential to evolve into strategic roles such as PMO Lead, Business Operations Manager, or Chief of Staff, leveraging your growing expertise in project management and executive coordination.
• Professional Development: Access to training, certifications, and mentoring programs to sharpen leadership, project management, and technical skills.
• Influence and Visibility: Play a pivotal role in enabling business growth and transformation, becoming a key partner to senior leadership in driving organizational success.