Executive Assistant

3 weeks ago

Bangalore Urban Karnataka India, IN Unacademy Full time

Role: Executive Assistant

Location : Bangalore


Responsibilities

  • Conserves executive’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications .
  • Maintains a repository of Investments across multiple domains in an efficient manner.
  • Calendar Management - Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
  • Prepares reports by collecting and analyzing information.
  • Be active on WhatsApp, Emails and Slack in order to stay updated with the information – crucial for improving TAT.
  • Keeps all the information like KYC Documents, recent purchases, login credentials, card details, and contacts handy as these could be required anytime.
  • Manage day to day operations of the executive (personal requirements and professional).
  • Tracks expenses and maintains invoices & ledgers.
  • Maintains confidence and protects operations by keeping information confidential.
  • Acts as a linking pin between the executive and internal and external stakeholders by transmitting communication professionally.
  • Completes projects by assigning work to clerical staff and follows up on results.
  • Makes sure that the executive’s productivity is increasing by providing concrete suggestions for quick decision making.
  • Contributes to team efforts / projects by accomplishing related results as needed.


Requirements

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Expert-level written and verbal communication skills
  • Emotional maturity
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Familiar with tools like Notion, MS office and G-suite
  • Takes up new tasks and challenges confidently – takes full ownership
  • Smart working style, never give up attitude, and professional behaviour
  • Strong work tenure: 1 to 3 years of experience supporting C-Level Role

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