Executive Assistant
3 weeks ago
The Executive Assistant will work closely with the MD, managing schedules, coordinating communication, and ensuring smooth operations at the leadership level. The ideal candidate must be detail-oriented, highly professional, and capable of handling sensitive information with discretion. A strong command of English, excellent follow-up skills, and proficiency in shorthand are essential for this role.
Key Responsibilities:
• Administrative Support: Manage the MD’s schedule, appointments, and travel arrangements.
• Communication Management: Handle emails, calls, and correspondence on behalf of the MD, ensuring timely responses.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes using shorthand, and follow up on action items.
• Follow-ups & Task Tracking: Ensure timely completion of tasks by coordinating within and outside the organization.
• Document Management: Prepare reports, presentations, and confidential business documents.
• Vendor & Supplier Coordination: Assist in communication and coordination with suppliers, clients, and business partners.
• Project Assistance: Support the MD in research, data analysis, and strategic initiatives.
• Confidentiality & Discretion: Handle sensitive business information with the highest level of integrity.
• Process Improvement: Identify and implement efficiencies in administrative processes.
Requirements
• Educational Qualification: Graduate from a recognized secretarial college.
• 3+ years of experience as an Executive Assistant to a senior leader (preferably MD/CEO) or in a similar administrative role.
• Excellent command of English (both written and spoken).
• Strong follow-up skills, with a proactive approach to task management and completion.
• Proficiency in shorthand for note-taking and documentation.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and business communication tools.
• Ability to work independently, handle pressure, and meet deadlines.
• Professional demeanor and high level of discretion when handling confidential information.
• Experience in the automotive or export industry is a plus but not mandatory.
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